ࡱ> TVS *bjbjVV *N<<"L_D t~        $!$) ~~) >   :,3_r@ T 0 R*%p*%3*%K>,$:e) ) eR *% : DARTFORDIANS RUGBY FOOTBALL Rules and Codes of Conduct 2009 1) Name of Club a) The club shall be called The Dartfordians Rugby Football Club and shall be affiliated to the Old Dartfordians Association. b) The club shall also be affiliated to the Rugby Football Union, the Kent County Rugby Football Union, the London Society of Rugby Football Union Referees and any such body as the Committee may, from time to time, think fit. c) The club colours shall be Maroon and Old Gold 2) Aims and Objectives The aims and objectives of the club will be: a) To offer coaching and competitive opportunities in Rugby b) To promote the club and Rugby to all within the local community c) To ensure a duty of care to all members of the club d) To provide all its services in a way that is fair to everyone e) To ensure that all present and future members receive fair and equal treatment. 3) Membership Membership should consist of officers and members of the club. a) All members will be subject to the rules and codes of conduct of the club and by joining will be deemed to accept the rules and codes of conduct that the club has adopted. b) All elected members of Dartfordians R.F.C. shall be associate members of the Old Dartfordians' Association and shall be entitled to the rights and privileges of that Association. c) The Committee shall have the power to suspend or withdraw membership . d) Members will be enrolled in one of the following categories Full Member Mini /Junior / Academy Member (Family Membership) Student Member Non Playing Members 4) Membership Fees Membership fees are set by the Committee and may only be changed at the Annual General Meeting. Subscriptions shall be due on the 1st September in each year and shall be at the following rates:- a) Full Members - An Annual Subscription of 120 per season, payable by October in one lump sum or 4 standing orders throughout the season b) Mini, Junior, Academy Members and Students 60 Annual Subscription (This equates to a family membership) c) Non Playing Members, Minimum Annual Subscription of 40. Any player who has not paid his subscription by the end of November will not be eligible for selection The Committee may at their discretion accept a lower subscription from a playing member. Any member whose subscription is more than two years in arrears shall automatically be deleted from membership. Members who do not notify the Hon. Secretary in writing, before 31st October, of their intention to resign from the club, shall be liable to a subscription for that season, subject to the discretion of the Committee. 5 Officers of the Club A President (The Headmaster of the Dartford Grammar School to be invited annually to fill this office), Vice Presidents, Chairman, Vice Chairman, Hon. Secretary, Hon. Treasurer, Hon Assistant Treasurer, Hon. Match Secretary, Assistant Match Secretary, Hon. Colts Secretary and Captain All Officers are to be elected annually by those present at the General Meeting. All Officers shall retire annually and shall be eligible for re-election. 6) Committee a) The club shall be managed by a Committee consisting of the President, Chairman, Vice Chairman, Hon. Secretary, Hon. Treasurer, Hon. Asst. Treasurer, Hon. Team Secretary, Hon. Colts Secretary, Mini Rugby Secretary, Membership Secretary, School Liaison Officer, Hon Social Secretary, Captain, Vice Captain, A Team Captain and 3 other members of the club to be elected annually by the members present at the Annual General Meeting. b) Any elected member who fails to attend three consecutive meetings without reasonable excuse shall automatically resign from the Committee. c) Seven members present shall form a quorum at a committee meeting. d) The Committee shall meet at least once in every month during the season, unless it otherwise resolves. e) The Committee shall have power to fill casual vacancies among the officers of the Club and on the Committee, to augment itself by appointing additional members to the committee and to appoint subcommittees for any purpose. The Chairman and Hon Secretary shall be ex-officio members of all such committees formed. 7) Sub Committees a) The Team Selection Committee shall consist of the Club Coaches, Captains of the Fifteens, The Hon. Team Secretary and two members elected by those members present at the Annual General Meeting. The Selection Committee is to have the power to co-opt two further members. Meetings shall take place after training on Tuesday evenings. b) The Disciplinary Committee shall consist of the Chairman, Secretary plus two other committee members and will be responsible for disciplinary hearings of members who infringe the Rules or Codes of Conduct of the club or The Disciplinary Committee may be called at any time and any action of suspension or discipline recommended by the committee shall be binding. The outcome of any disciplinary hearing shall be notified in writing to those members involved. c) A Mini / Junior / Academy sub committee shall consist of Hon Colts Secretary, Mini Rugby Secretary, School Liaison Officer, Child Protection Officer plus any other persons necessary to run this section of the Club. There will be additional Rules, Codes of Conduct and a Child Protection Policy for this section which will be an addition to the clubs general rules. 8) Finance a) The financial year shall run from 1st June to 31st May inclusive. b) The Hon Treasurer will be responsible for the finances of the club. c) An account, or accounts shall be maintained at a bank in the name of The Dartfordians Rugby Football Club and the bank shall be instructed to honour all cheques drawn on such accounts provided they are signed by any two of the following officers:- (i) The Chairman (ii) Hon. Secretary (iii) The Treasurer The Committee may however, authorise the opening of Special Accounts for specific purposes and all cheques drawn on such accounts may be signed by such person or persons as the Committee may determine. d) A Report, Balance Sheet and the Accounts for the preceding season shall be submitted each year to the Annual General Meeting; such Balance Sheet and Accounts to be audited by the Auditors elected at an AGM. Subject to the Rules of the Rugby Football Union. 9) Annual General Meeting a) The Annual General meeting of the club shall be held between the end of the rugby season and the 31st July in each year, or soon after in exceptional circumstances. At least seven days notice of the Agenda shall be given to members. b) At the Annual General Meeting of the club, no member shall vote whose subscription is outstanding. c) No alteration of the rules shall be made unless at least two-thirds of those present at a General Meeting vote in favour of the alteration. Fourteen days notice of the proposed alteration must be given to members. d) A Special General Meeting shall be called within 21 days of a request being submitted to the Hon. Secretary and signed by at least 12 members. At a Special Meeting no business shall be discussed other than that for which the meeting has been 10) Codes of Conduct Codes of Conduct for players, coaches, parents and all other members shall be displayed in the clubhouse, on the website and in the fixture card. 11) Equity Policy Statement Dartfordians RFC is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity: Sports equity is about fairness in sport, equality of access, recognizing inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society. The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status. The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse. All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity. The club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures. 11) Dissolution A resolution to dissolve the club can only be passed at an AGM or SGM through a majority vote of the membership. In the event of dissolution, any assets of the club that remain shall become the property of The Old Dartfordians Association. 12) Declaration Dartfordians RFC hereby adopts and accepts these Rules and Codes of Conduct as a current operating guideline regulating the actions of members. Signed Date Name Chairman Signed Date Name Hon. 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