ࡱ>  @ K+bjbjVV 4@r<r<`"MVVVj8Fb4j.***.......$'0Ry2,.V@,.HA.R..+4"- |?,".W.0.,33D-jj3V-t*8g***,.,.jj{^jjMinutes of Annual General Meeting Tuesday 14th June 2011 Attendees: 31 Meeting opened 19.35, Closed at 20.30. Apologies: Chas Kimber, Teresa Kimber, Rob Burrows, Leigh Burrows, Mike Parry, John Stockley, Andrew Godden, Steve Godden, John Marsh, Doug Park and Graham Branagan. Minutes of the last years AGM: These were considered and unanimously approved. Proposed: Steve Brown, Seconded: Keith Walsh. Chairmans report: This is my first report to the AGM as Chair and covers the period 8th June 2010 through to 7th June 2011. The Management Committee along with other Officials of the Club have met monthly and worked effectively in the stewardship of the Rugby Club. I would like to put on record my thanks for their commitment during the year and the enthusiasm they have shown in running the Club. Whilst the relegation of the 1st XV was disappointing we finished the season strongly under Dean Lewis. The 2nd XV have had a hard year, but with Tim Godden coming on board to support Mike Parry & Luke Mowbray we shot up the table to finish 5th our highest ever league finish. We had 7 players representing Hampshire, James Hammond at U20 reaching the County Championship Final and playing at Twickenham, Chris Gogin at Under 16 and Will Timms, Lewis Dennett and Ben Kirby at Under 15 and Ollie Manston and Tom Scott at Under 14. Various teams had great wins in the Minis and Juniors and the Under 16s won their league, without a loss. Recruitment is a key issue at all levels and our Family Open Day on Saturday 9th July is one event in trying to attract new players. We were voted as New Forest Club of the Year in March by New Forest Sports Council in recognition of achieving RFU Whole Club Seal of Approval. We achieved another first in hosting a County U15 fixture - Hampshire v Sussex. The Club is financially sound and has made tremendous strides over the past 12 months working with the Sports Club to deliver the brand new playing area at The Rec. At this stage I want to pay tribute to all those who have contributed to our recent successful fundraising events particularly the 25th July match, John Holden, Auction of Promises, Will Wallis, & Cycle Challenge, John Mouland and others. We must say a big thank you to John Marsh for his hard work in helping to secure this much needed extra space. The commitment he has shown in helping to drive through the acquisition of Brownseys Field and deal with all the practical issues on the ground in this regard has been colossal. We appreciate the many hours he has spent in ensuring a successful conclusion to this project. This is work which will continue during the next 12 months and beyond; and all this alongside his tireless VP work. Brownseys Field has been secured on a 21 lease by NFDC & FTC and the Sports Club are in discussions with FTC with regard to entering in to a concurrent lease. Our next immediate objective must be to ensure the changing room facilities are arranged for the benefit of all and the existing playing/training surfaces are improved. We are working in conjunction with Fordingbridge Town Council and the Sports Club to move this along. Our longer term ambitions must include a new clubhouse and changing room facility. The establishment of the Ladies section is a welcome addition to the Club and the enthusiasm and energy they have injected has been tremendous. Long may it continue. We have also launched the Tony OConnell Bursary Fund of which more later. The bar and catering team led by Selina Fox have again been top notch and I thank them for their dedication and hard work. I also wish to thank Steve Tooke for his support as Deputy Chair. Steve is standing down at this meeting and we wish him well for the future. Continuing the theme of standing down I wish to thank 1st XV Captain Dean Lewis for all his hard work and leadership across the whole club during his two season stint and for his contribution over his four playing years with us. Dean is taking up a coaching role with Basingstoke RFC so it means he cannot be here on Saturdays. We wish him well. A massive thank you to Chas & Teresa Kimber, who have stepped down from their day to day involvement with the Club. During nine highly successful years they have helped to build the Junior/Mini section to where it is today. They will be missed. A final thank you to all our volunteers in whatever role you undertake throughout the Club it is much appreciated and hopefully a role you find enjoyable. I am proud to be Chair of the Club and willing to stand for a further 12 months if it is the wish of the AGM. Treasurers Report Tony Stone circulated his report to the meeting and highlighted the major changes in income and expenses compared with the previous year. Tony explained that from next year the Club will prepare accounts to the 30th April rather than the 31st July. This will mean that there will be sufficient time to prepare final accounts to be considered at next years AGM. Following questions from John Holden and Steve Tooke Tony explained that the surplus for the year is after taking into account funds raised in memory of Tony OConnell and that it is estimated that there is still about 17,000 to spend on completing the new pitch. At this point Martin Norton made several points regarding annual playing subs. In particular he pointed out that subs are payable per annum and not per season. He confirmed that full subs are 20 per month with reduced monthly subs of 10 if a player is involved in fewer than 10 games in a season with a rate of 8 per month for students. All subs are now collected via standing order arrangements. Martin went on to say that there are still a minority of players who are not paying their subs. He said that if this is a result of financial hardship the Club are happy to discuss the situation and assist. However if this is not the reason and those players affected continue to avoid paying their subs they will not be selected or allowed to attend training sessions. To be fair to all players the Club will take a much firmer line on this than they have in the past. Finally on finance matters Ian Brown mentioned the Tony OConnell Bursary Fund and directed people to the Club website for further information. Proposed: Steve Brown, Seconded: Keith Walsh. The report was unanimously accepted by the meeting. Club Constitution Ian Brown reminded the meeting that a new constitution had been adopted in the previous year as a first step to becoming a Community Amateur Sports Club (CASC). He went on to say that the Clubs application to become a CASC is currently being considered by HM Revenue & Customs. To continue to move matters forward two resolutions were put to the meeting:- To formally move the Clubs accounts year end to 30th April. Proposed: Martin Norton, Seconded: Keith Walsh. Unanimously approved by the meeting. To increase the management committee by one so that in future there is both a Junior Chairperson and a Midi Chairperson. Proposed: Ian Brown, Seconded: Steve Tooke. Unanimously approved by the meeting. Election of Officers There following officers agreed to stand for the coming year: President: John Mouland Chairperson: Ian Brown Vice Chairperson: Dave Timms Secretary: Kevin Edwards Treasurer: Tony Stone Fixtures Sec: John Trim Director of Rugby: John Holden Volunteer coordinator: Brian Pugh Coaching coordinator: Leigh Burrows Referee coordinator: Martin Norton Membership Sec: Martin Norton Junior Chairperson: Dave Gogin Mini/Midi Chairperson: Graham Branagan Publicity officer: Rob Burrows Safeguarding officer: Kate Lewis 1st Team Captain: Matt Norton 2nd Team Captain: Mike Parry Blues Captain: Dave Gogin. Ladies Captain: To be decided. Senior Kit Secretary: Dan Brown VP Coordinator: John Marsh Election of above officers: Proposed: Carla Lee, Seconded: Steve Brown. Unanimously approved by the meeting. AOB. Dave Gogin mentioned the family fun day on the 9th July and also requested that members let the social committee know what sort of events they would like to be organised in the future. A quiz is to be held at the Crown in August to raise funds for the ladies section. Ian Brown mentioned that a planning application has been submitted to site two containers next to the new pitch as a storage facility. John Holden mentioned the need to continue with the momentum built up in dealing with the new pitch to consider other major developments such as a new clubhouse. Ian Brown confirmed that the new pitch will be available for use in early September as planned and that the posts will be erected in the next month or so. Sam Anstey remarked that when ordering future new playing kits due consideration should be given to acquiring sufficient largest sizes.      One Club Your Club   FORDINGBRIDGE RUGBY FOOTBALL CLUB Recreation Ground, Fordingbridge, Hampshire. 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