ࡱ> 9;8 Kbjbj-- &OOK|||||4 dLNNNNNN,9fz|z ||   ^||L L   бzst6 80 Q Q  | ,zz Q B:   SADDLEWORTH RANGERS JUNIOR SECTION Minutes of Committee Meeting Held Wednesday 29th August 2011 at Club House Present: Chris Gallagher (Under 12's) Matt Hilton (under 12s) Tony Elkin (Under 16's) Garry Eyres (Under 10's) Clive Walker (Under 8's) Jackie Robinson (Under 10's) Lorraine Rice (Treasurer) Stuart Crossley (Web Master) Circulation: All Above plus Nick Forster Andy Holmes Item Comment Action Due 1.0 Apologies Pete Townsend Terry Flanigan Nick Forster (Under 11's) Andy Holmes (Under 14's) 2.0 Clubmark Gold Revalidation Final resubmission date for the club 29th Oct 11. Areas of concern to work on. All coaches to have badge & up to date CRB check, 1st aid trained person for each age group. All teams to have touch line managers. All teams to have signed off player packs by parents of every child, Committee members to go through file in detail at next committee meeting. Chris Chamberlain our assessor to assist, Action Committee members 3.0 Catering Issue with food being served after matches, may need to revert back to teams doing their own food till sorted. If we want to carry on with somebody to work the kitchen it's imperative each team fillsout a name card (need to purchase the smaller name cards). Coaches to liaise to make sure we have some semblance of order if going back to doing our own. Just a reminder the club house will be closed on the 18th Sept (bikers convention) home teams to sort out own food or reverse fixture. Action CG/CW 4.0 Kits All new kits are to be the same to enable us to eventually have the same kit for each age group. As the Under 12's kit is already on its way this should be used as the template for all new kit. Action All coaches and admins 4.1 Merchandising is to be provided through the Raging Bull website so no stock is ever kept on site, MH to liaise with Raging Bull regarding product range and pricing. Raging bull to attend next open age meeting to take this onto the next stage. Action MH 5.0 Pitches With the proposed move to summer rugby pitch availability is a priority. CG has contacted Oldham Community Leisure who will be forwarding an email shortly outlining their position. Action CG 5.1 Possible pitches to look to locate to, Ashton, Shaw and possibly Oldham rugby union WILL LOOK TO SET UP TEAM TO GET NEXT YEARS TRAINING/MATCH PITCHES SORTED. SO DONT WORRY 6.0 Website Stuart has now set up Pitchero, which replaces our old website Coaches and team administrators need to go on line and get registered ASAP, LETS HAVE THE BEST WEB SITE IN THE NWC, Action ALL 7.0 Finance Current Account 3,216 Savings Account 23,730.23 Overall for the season 2010 - 2011 the junior section has made an overall loss of 7,150.41 A big issue is the non payment of subs and the lack of a mechanism to monitor these non payments, As we find ourselves in the unique position of having a short season from September to November, it was agreed that for the short season we would ask that a 10 registration fee is paid along with a one off payment of 40 to cover costs up until February 2012, at which time we will undertake another signing on date. Currently parents who pay by standing order are to keep paying, until they have covered the entire cost for last season 2010 - 2011, at this point they must cancel their standing order until February 2012, at which time we will have put the mechanisms in place to be able to monitor who is paying what and for what age group. The total amount of savings in the B&B saving account has not increased in 3 years, consideration is to be given to move it to a higher interest paying account. 8.0 Training 1st aid course to be booked for a Saturday morning in October at a cost of 300 we need to fill up to 15 people can attend will be looking for volunteers (2 x per team.) Action All 9.0 Any Other Business 9.1 Saddleworth Olympics tag rugby festival is due to take place on the 11th September 2011, PT has kindly given his approval to use of the main pitch for this event, all coaches should look to be in attendance as there is the potential to recruit new players. All teams must be out of the club house by 12pm to allow the Olympic volunteers to get organised. Coaches to sort out food either themselves ideally at the pitch or liaise with Julie Greenwood. 9.2 Social committee To set up fundraisers for 2012/3. Looking at bag packing etc. Anybody wishing to join the social committee needs to contact Julie Gallagher or Beryl Forster or your coach. We need at least 1 volunteer from each team but more would be fantastic Action All 9.3 Coaches meeting action points CRB forms to be completed and signed off by Steve Molloy. All coaches/admins to submit match reports to Chronicle & Advertiser & website (dead line date Monday pm. Email addresses already sent out) . Check kits for new season. Kit washing facilities are available . Coaches to make sure team sheets filled out correctly and given to the coach attending NWC in plenty of time. It is each coaches responsibility to ensure this happens not the coach attending to be chasing these! 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