ࡱ> uwt'` ,bjbjDD mD&&H$$P$4!>>>>>  $!h!$  >> H>>  >2  ga t 0!$$$t,E *p!  MINUTE OF MEETING ANNUAL GENERAL MEETING EDINBURGH NORTHERN RUGBY FOOTBALL CLUB 17 MAY 2010 at THE PAVILION, INVERLEITH PARK, EDINBURGH The President of the Club, Mr Alden, took the chair with the meeting supported 31 members. The President welcomed those attending and thanked them for their presence. Apologies for Absence Cathal Dwane, James Rust, Moira Fotheringham, Craig Frame, Frank Cochrane, Garry Lorimer, Neil Leitch, Andrew Chapman, Gareth Topham, Chris Atiken. Minutes of the Previous General Meeting The Minute of the Meeting held on 30 November 2009 was adopted. Matters Arising from the Minutes of the Previous General Meeting There were no matters arising. Presidents Address The 2009/10 season has been mixed season for the club with a series of ups and downs. On the field unfortunately resulting in the 1st XV being relegated back to East 2 after a poor defeat by Penicuik at the end of the season. It was a strange season for the firsts with a poor start as the players struggled to cope with the slightly higher standard both on a fitness level but more importantly we lacked a consistency. However after a few games things improved only for the break for the 6 nations to come and after that we seemed to revert back to the ways of the start of the season. Hopefully lessons have been learned and the team can bounce straight back and get back into the league we realistically should be playing in. It is important that we kick off pre season training early and are ready for the start of the season and aim our sites at promotion. The 2nd XV developed as the season progressing culminating with a few good wins at the end of the season. The most pleasing thing about the seconds was that we held up our numbers well right through the season with on many occasions, actually having too many players thanks to Cathal's persuasive powers. Although not there yet if we focus some efforts on recruitment of new players over the summer we may yet be able to put out a third's at some stage next season. This would be a superb achievement for a team at our level but the more teams we get on the field the stronger the club should become at its highest level as we will get greater competition for places on the park. Out vets team also made a few limited appearances during the season and its important we keep this team alive and involve more of the semi retired players to help keep interest in the club. We also managed a couple of club tours this season with a gents weekend mini break to Granada for the over 35s and a quiet 5 days in Rotterdam as the main club tour. This is a proud tradition within Northern and is central to the sociable nature of this club and I am pleased to see a new generation of tour organisers developing as without the people booking flights, organising merchandise etc we would not be able to enjoy such great adventures. A big personal thanks to all of those involved. Off the field the club is currently living off a high profile media existence, with our involvement in the RBS advertising campaign featuring amongst others our good looking club captain. I am fairly confident that this was the first time that 4 Edinburgh Northern Players were pictured in a Scotland match programme. We also got excellent coverage for the 7s with both TV and radio promoting the event. On the subject of the 7s, I would just like to thank the 7s sub committee for all of there hard work in delivering yet another great event and officially thank Blyth and Blyth and Mike Horner for there continued support It remains a struggle to keep the club afloat financially and this year we have not been in a position to spend a lot on our facilities other than basic repairs We urgently require to upgrade the ladies toilets but have held back until our finances have improved. We had applied for assistance from the SRU facilities fund but have been unsuccessful, and it is now our intention to complete this work over the summer so that the ladies are renovated by the start of next season. Unfortunately following the recent poor bar margin figures uncovered in the accounts we decided to investigate by starting to carry out monthly stock takes for the bar as the margins being delivered were unacceptable. We have also tightened up in our procedures for cash handling etc and fortunately this has resulted in a vast improvement in our bar margins back to the levels we would expect. The sad conclusion of this exercise is that is highly likely that someone has been pilfering either cash or stock from the bar. This appears now to have stopped but we must continue to keep a close eye to prevent any reccurance of this theft. We are a small tightly run club who rely on the services of willing volunteers to survive so any minor theft such as this hits us very hard. We have not identified the source of this loss but will continue to be vigilant and will take serious action in the event that the source is identified. Before the new committee commences I would just like to say a big thank you to our Hon secretary Edward Fitzgerald for all of his hard work over the last few years as he has worked tirelessly behind the scenes keeping all of us in order. This is vital role within the club and Fitz has done a great job in all areas for licensing for the bar to all of the admin for the SRU. Many thanks Fitz for all of your efforts and the new Hon Secretary has big boots to fill I would also like to thank the rest of the committee for there hard work in keeping the club alive as its very much a team effort that is required My last thanks is to officially thank all of our sponsors featured in the fixture card and 7s for there continued support and encourage all of you to support them in return I am now looking forward to summer break and the new season where we hopefully can bounce straight back having learned the lessons of this season on the pitch, and off the pitch we must all work hard to keep our club flourishing Office Bearers Reports Honorary Secretary Mr Fitzgerald thanked Mr Alden for his Presidency and support over the years. He stated that there were 147 members paid up for the season which is again an increase from the previous year. He urged all members to pay their subs in a timely fashion and to encourage late/non payers to do the necessary. Thanks was offered to Mr Horner for his continued support of the Club and to Blyth & Blyth. He urged all members to seek out potential sponsorship opportunities. Mr Fitzgerald thanked the Committee for their support during the season and in the past as well as a special mention for Mr Alden and Mr Sanders. Mr Fitzgerald stated that we would be stepping down as Hon Secretary and thanked all Club members for their help during his tenure. He asked everyone at the Club to help to make the incoming Hon Secretarys job easier by doing the little things which keep the Club functioning. Club Captain Mr McFarlane stated it had been a disappointing season with relegation but that was now in the past and the aim would be to be promoted for the coming year. Recruitment of players was important and this needed to be undertaken during the Summer. He also stated that we need to be ready for the season early to win promotion. Honorary Treasurer The accounts were presented to the Club. The bank balance is looking better than at the same point last year. Some costs will be incurred such as the toilet refurb and continued repayment of utility bills which had been estimated too low for many years. The lack of income during summer months has an impact so if we can do anything to generate income over the summer it would be very beneficial. The bar margin was now back to a reasonable level and we must ensure that we are vigilant about maintaining this. The Club costs c1000 per month to run so it is important that we keep the bar busy, seek out new sponsorship opportunities and ensure that all subs are paid and chased if not. Fixtures Secretary Mr Leitch would provide a breakdown of results at a later date. Thanks was offered to the Edinburgh Referees Society for providing officials throughout the season. Team Secretary No report was presented. Bar Convenor All matters were covered as above. 2nd XV Captain No report was given. Gentlemen It was noted that the Gentleman of Northern had once again had an enjoyable and successful season. Motion The motion that the Club should consist of a minimum of 25 Full Members was passed unanimously. The constitution will be changed accordingly with a copy to be sent to the City of Edinburgh Council Licensing division. AOCB Mr Fitzgerald explained that the rent level would be addressed with the Council as it is far higher than that paid by a similar Club in the Park with no apparent reason. Election of Office Bearers Hon President: CGS Frame President: J Alden Vice President: K Telford Club Captain: J McFarlane Hon Secretary: S Juroszek Hon Treasurer: A Bernard Fixtures Secretary: NJ Leitch Team Secretary: J Thompson Bar Convenor: A Doran Head of Rugby. M Smith General Committee Members: B Otter Mike Horner Jeff Goncet Joe Smith Sam Shelly Dave Turkington Blu Edwards John Welsh The meeting closed with a vote of thanks to the chair.     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