ࡱ> xzw I4bjbjPP e::>NNDbbb$,bA22(ZZZ@@@@@@@,pC"F|@u"@ZZFADNZZ@@=@<_j7>"@A<AY>FFD@@@@AFN :    BSN Executive Committee Meeting Agenda November 7, 2011 Exhibition Room Senior School 19.00hrs Present: Sean Griffin Philip Molnar Rob dAncona (part) Hans Michels Alison Michels (part) Sallie Taylor (part) Kirsty Molnar Paul Rogers Matt Roper Laura Rundle Paula George Alan Campbell Yvonne Baillie (part) Tim Bett Steve Harvey Pete Finnimore Richard Briers Absent: Ed Smith Gordon Shearer Maria Newcombe Matt Cox Trish Nonner Ronald van Wijk Call to Order 19.05hrs Previous Minutes (follow up on key action items) Treasurers Report: Maria has now sent end of year kit shop inventory count to Rob. Bond / Fixtures: It was confirmed that BSN would host a Bond day on March 17th. Hans to inform the Bond. Coaches: Matt confirmed he will host a Level 1 coaching course (16 yrs and up) in Dec/Jan dates tbc Referees: Paul confirmed he will host a Level 1 coaching course in Dec/Jan dates tbc but is dependent upon availability of Sean Mallon. Social: Date confirmed for February social event as Saturday February 11th. In Sallies place we need a committee to organize February event, end of year BBQ and Black tie event. Chair Update (Sean): Sean presented further insights into the planned development of the club need to get more organized. As part of this Paul has been exploring the option of the club to formalize its structure as a society which will provide the club with a limited liability provision but will require a proper voting mechanism to support decision making and a more formalized structure of operating committees: Main Executive committee Rugby committee (operations) Marketing / communications committee We can engage a local notary for approx. 500 to process the required documents. Before then the club needs to decide what we want in the articles of association. Pauls recommendation is that we can use guidelines from the RFU, and to keep the constitution, voting structure and organization as broad as possible. Once formulated, we would need to hold an EGM to approve the constitution. Action: Paul to confirm with the notary on timescale to get this work done and to circulate a draft structure / document for review prior to an EGM. Treasurers Report (Rob): Inventory at end of 2010 season confirmed as 18k Current bank balance is 24,814 with know obligations to Raging Bull of approx. 8k It was confirmed SBN would donate 500 to the Matt Hansen trust. It was also confirmed that the team social fund would be continued this season to the value of 10 per head. District West (Ronald): It was requested that team managers have an update of contact details at other clubs  Action Philip Bond / Fixtures (Hans): Bond days  Hans believes these to be better organized this year. It was confirmed that BSN will now also have two teams at Turvens level. New season format for CJCs is delivering less rugby as intended, although there is frustration with the current gap until November 26th (next competitive game). Coaches Update (Matt): Tigers Course successfully executed and concluded. Matt circulated the finalized Coaches Philosophy document. New Kit Raging Bull kit is now available with the website ordering capability coming on-line soon. Great initial response (and sales) Matt circulated his master list of current coaches for updating. First Aid kits were updated during the Tigers week by Bill Foster Kit store improved levels of maintenance / tidying is required. Referee Update (Paul): Paul circulated his master list of current referees for updating. Social Update (tbc): None. AOB: First Aid: It was agreed BSN needs to re-run a first aid course. Action: Sallie to organize another course through Helen Scanlon Ice pack it was agreed each team should have snap ice pack in their first aid kit and noted that fresh ice is available at Mikes (for home games) Philip will post separate First Aid document on Pitchero. Managers role / duties Philip will post separate document on Pitchero School access / planning any updated access dates must be sent to Sallie Facilities / VCC: Benjis prefer to use BSN facility provided lighting can be improved. It would appear additional lamps can be attached to the existing standards. ,456<>Ihijkt X b v w ~   ߿yuuuquuju h hG*hhck{hB0"hck{mHsHhB0"hmHsHhck{mHsHhmHsH hck{hhhzh56 h56h hzh 5>*h<:5>*CJ aJ hsj5>*CJ aJ h*CJ aJ #jh UaJmHnHsHtH)=>ijkt  ( ) * + , B K X gd]gd $a$gd X g v w   m < { 8j & Fxxgd3z & Fxxgd3z & Fxxgdck{ & Fxxgd gd  , k l m } ; < E J    z { 68 Z&fhjphth1ih*hRHh h6hxhx6hxh hh3z6h3zh3zH* h3z6 h3zh3zh3zh3z6h3zhck{H* h3zh h3zh h3zhck{h3zhck{6hck{h3z4d jd UC~ & Fxxgd & Fxxgdt & Fxxgd1i & Fxxgd & Fxxgd & Fxxgd3z & Fxxgd3zHJbMT CHRW`|$368>?DZ['(,;,<,B,H..ƿƿܸܸܮܦܚUh9g'h%Zh%Z6h%Zh%Zh;6h;h%Zh6hhF-hG* h hG* hh hhF- hck{hthhH*hhhh1i6hh6h1ihth 5G$?DO[(: & F xxgd9g' & F xxgd9g' & F xxgd9g'of & Fxxgd of & Fxxgd & FxxgdF- & Fxxgd & FxxgdtAction Sean to approach school about feasibility of doing this. Minis prefer to use VCC (adjoining sports field). It was agreed Ed Smith would reconnect with the Voorburg Geemente to further confirm their offer specifically can the proposed cost of 4K per annum be negotiated down and what is the minimum contract liability? Pending the outcomes in (a) and (b), we should be able to make a definitive decision at the next committee meeting. 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