ࡱ>  =bjbjVV 5<<4O 8dqooppppppp$Fsu q q4q5!5!5![p5!p5!5!] Sc`K_<Gp4q0dq_x~vq~vxScSc~vWg5! q qk dq~v : AYLESBURY RUGBY FOOTBALL CLUB LTD Minutes of Club Executive Committee Meeting held at Clubhouse on 20th December, 2011. PRESENT: D Gray (Chairman), D Spence, M. Pugh, C. Woodfall, M. Edwards, S Roberts, B MacGillivray, G Evans, T Armstrong, N. Moore APOLOGIES: P Bowden ABSENT: MINUTES OF PREVIOUS MEETING: Minutes of previous meeting accepted. CHAIRMANS MATTERS ARISING: EXPENDITURE APPROVAL None raised NEW MATTERS FROM THE CHAIRMAN: None raised HON SECRETARY: Various correspondence was reviewed.  HON TREASURER & FINANCE: See attached balances and in addition TA reported as follows: MANAGEMENT DATA Data to 30th November 2011 has been completed and is presented for review.MEMBERSHIP RENEWAL New membership cards and fixture cards have been despatched. Reaction to membership cards so far appears favourable, and already their use as a control mechanism has been identified in one scenario.RBS 6 NATIONS SPRING 2012 We have managed to secure a small additional allocation for each home international. Overseas matches applications have been matched by the RFU!ACCOUNTS INTEGRATION I have, with Clive's knowledge, broached the subject of integrating the kit shop as part of the senior accounts instead of as now exits, being part of youth administration. Proposal is based on: budgets are under senior management control more of shop stock is now of a general nature, not club-apparel specific credit card and Paypal funds arrive in main club account removes a management layer (youth treasurer) vital step in full integration of club accounts, as planned under new company structure.CARD FACILITY Sarah would like a separate card facility in the kit shop, as conflicts with the steward over use of the single machine are occurring. Cost of wireless device is 35/month approx, so Chairman of House and I have agreed the provision of a network cable, to allow a wired device to be sourced (at about 50% of cost) as well as giving Sarah the ability to connect a laptop to Internet for ordering etc. MP to investigate. MPDEVELOPMENT FUND AT 19/12/2011 13/01/11 4994.60 Donations, Buy a Brick etc up to 31/12/10 03/05/11 350.00 Scrum Dancing 13/04/11 3000.00 General fund-raising 07/06/11 937.58 Buy a Brick and Scrum Dancing 30/06/11 6000.00 General fund-raising 06/09/11 150.00 Golf Championship 19/12/11 3.72 Interest earned to date 15,435.90In addition, I have lodged with HMRC our first reclaim for tax repayments for Gift Aid: value 1625.00. This covers the period up to 5/4/11, but excludes any donations attached to membership subscriptions, which is being claimed in the next batch.ME Proposed that All Club sponsorship should come into the Club through either the Youth or Club Exec Committee. Discussion ensued. Agreed. Sponsorship to be collated and tracked. CW/DGWe purchased new till last year with the intention of 1 for Bar, 1 for kitchen and 1 for Kit shop. ME proposed that these be used for the relevant departments so that we get a Z reading for all three areas. Nick to investigate NM RUGBY: PB Reported as follows Sport England. Grants being investigated for Coaching, Training (Master-Classes). 5/9/11: Carried Over 3/10/11: Carried Over 3/11/11: Carried Over 20/12/11: Carried OverPB/GEThe clubs senior results have suffered in November and early December due to an increasing injury list and non-availabilities. Going into this season ARFC had a greater depth of players but these resources are certainly being tested. The lack of backs in particular is an issue throughout the club. Looking forward we are trying to capture AGS players by way of a Boxing Day game of past v present AGS players. The idea is to get the boys down to the club and encourage them from there. PB is also to work more closely with the U17s management to explore keeping these lads playing and progressing through to senior rugby. Ist XV The club has had 4 league fixtures against Wallingford, Windsor, Alchester and Beaconsfield winning 1 losing 2 and drawing 1. The non-availability issues are being compounded by a lack of players turning out for training. There were many reasons discussed regarding why this is so, including players away working, game related training, basic skill issues, 1st XV v others splits. At the last rugby meeting it was agreed that PJB would compile and send out an opinion survey to attempt to get to the heart of the matter. The survey was sent out via email and copies behind the bar. Replies via email have yielded 3 replies. Some players were completing the survey after training but I have yet to collect these completed surveys. Also we are to pair players together as training buddies. The idea here is to get the players to take ownership of the non-training issue and create peer pressure to come to training. GH is dismayed at the poor attitude shown by players and is going to get a campaign going to get everyone behind this idea. The lack of players training is affecting our coaches too, as they put time into putting together a training plan which has to be dropped as insufficient players turn up. It is noticeable that the fitness of players absent from training is not as good as it was last year due to lack of personal conditioning. We end 2011 in 6th place in Southern Counties North. In Jan we start the New Year with 2 hard games versus Grove away and Wotton Bassett at home. 2nd XV This has been a disappointing month for the 2s, going from a position of challenging for the league title to being mid table. The last game ended in a resounding win away over Witney 3s The 2s are currently 6th in their league. This has been the result of players being pulled up into the 1s and forwards filling in backs positions. This lack of stability combined with players not training has meant that team patterns cannot be run with any certainty. Taz and Stewart have worked hard to try and get players to come training with little success. Stewart is working on ex-players who have dropped off the rugby scene to encourage them to return to boost the number of players at the club. 3rd XV DS had written to Abingdon regarding the decision by SW to award the league points to them. DS has not even had a reply. I think ARFC should write to the chairman of Abingdon to express our disappointment at not even receiving a reply. The injury issue has again hit the 3s hard. Stewart and Chris have managed to get teams out albeit under strength at times. There is no issue with getting numbers for home games but away games are proving difficult. Given the current number of injuries it may be that the club needs to look at away fixtures for the 3s and ensure that we support fully the 2s. For the Hungerford away fixture, the club supported the team with a mini bus which was greatly appreciated and a good team night resulted. The 3s sit 6th in their league. This weeks game versus league leaders Newbury was a great game both teams scoring 5 tries apiece however we lost out through kicks going down 29 - 31 Vets The vets game v Brackley on the 10th Dec was called off late as Brackley could not raise a side First aid PBs paper to be discussed Defence Master class James Buckland is exploring the possibility and costs of getting Justin Bishop defence coach at Irish to run a defence master class in the New Year. U17s PB met with Andy Paulley to discuss how we can help these players move into colts or senior rugby. AP felt that the U17 squad would benefit from a gradual introduction to 3rds rugby. So the home games of the 14th and 28th January have been chosen to pull some of those over 17 into the 3rds in group and see how it goes from there. Those not over 17 will continue to play U17s rugby and nearer to the end of the season the U16s would be asked if any of them would like to step up to the U17 group for the last few games. PB has written to the U17 age group letting them know what we are planning seeking their input. Training over Christmas Serious training has been stepped down until the Thursday 29th December. Coaches, steward and Physios have been informed. Andy McCrea is to send out an email to players asking them to contact him directly if they have any issues over this period. Touch Rugby After jumping though all the hoops and forms since the Summer, I have in December claimed 776.15 from Sportivate for running this Summers Tournament. I have applied for funding next years tournament at 2810. Last year we applied for 2500 and got a lot less....we await to hear if our application has been granted. Longer term issues 2012 coaching set up Womens rugby Recruitment  HOUSE: MP reported as follows: 1.Patio lights & Carpark lights fixed Branch near light over bridge needs cutting back. MPFifty plastic chairs to be sourcedME GROUND: CW reported as follows: 2.Storage for tractor and ride on mower almost complete, thanks to Julian. Gym needs to be kept tidy by users, will be easier when tractor relocated. Vision splay on entrance has been cleared. Third container now in place, plan to paint them a different colour so as they blend in.Driveway potholes need repair pleaseCW YOUTH: CW reported as follows. Pack needed for club info demographics etc for potential sponsors. 3/10/11. Blair completed study. Dean needs to produce one page summary. 3/11/11. Carried over 20/12/11. Carried OverDGConcern about the U17s training with seniors and the attention that they are getting. Phil to follow up.PB BAR: Bar reported as follows: October: Bar Takings 9,119.41, Wages 215 Functions 2,030.20, Wages 72.00 Kitchen Takings 2,641.24, Wages 670.75 PLAYERS REPRESENTATIVE: SR Can we increase Training numbers by making sessions more attractive/enjoyable?PB NON-PLAYERS REPRESENTATIVE: BM reported as follows 1.Nothing further CLUB DEVELOPMENT UPDATE: GE reported as follows 1.The status is AMBER simply because the RFU, Dave Stubley, are very concerned that Planning Permission is yet to be approved. We have made significant progress in this area especially in relation to the Highways concerns over the visibility on main road outside the club entrance. I have tried to assure Dave that things are moving along well and there is a high likelihood that we will get planning in time. That remains to be seen so I hope they will give us more time. Estimates have been reviewed and Mike has quite rightly raised some concerns about our current shortfall. 50k SE funding grant now confirmed. We are looking to have discussions with tenderers to see if and how we might manage the cost down. We met with our Architect to request a fresh look at the internal room setup. This is to ensure we gain the maximum from the internal space we have available and reduce the complication of running services to those areas i.e. water, heat, etc. Initial sketches of some beneficial internal changes have been recd and sent to Exec for comment. Discussion ensued. Next Steps: Down to two suppliers. Will notify other two suppliers but offer them the opportunity to requote Will credit check suppliers (Tim) Meeting two suppliers this Friday Rework quotes: Fully finished changing rooms. Rest of the building external only. Fit out quotes later.Website, Website Premium package is now paid for and Im starting to build new features for the website. Homepage now re-designed. I hope this is OK. The club shop has some products available and we have had our first, non member, purchase. I need to urgently meet with Sarah to decide how these orders can be recorded and actioned. After discussing with Sarah she says she is not able to take on Online orders because of the logistics and extra work. I have therefore agreed that we will use the website as a shop window for the time being and encourage customers to go to the shop. We have agreed that limited orders may be taken online should they have problems getting to the club. As we know from past criticism A Website is only as good as the content it contains. We continue to update it with features events, results and reports however I am concerned that some teams are not populating their pages regularly. Bearing in mind the stick we recd when they couldnt do this I would encourage All age groups, Senior and Youth to use this facility. The U13s have really taken this on board and Im sure they would be happy to pass on their knowledge and feedback to others is they are asked. Maybe Clive can bring this up at Youth meeting and Phil and Mark at the Rugby Committee meeting? A.O.B. 2.What options for increasing land footprint? Carried OverDSPast Players Lunch being consideredBMBin Store being plannedCWPublish Membership listTAWCDP republished. Well done Judi. There being no further business the meeting closed at 9:40pm. The next meeting will be on Thursday 12th January 2012, 7:30pm at the Clubhouse. D. Gray CHAIRMAN 12th January 2012 BALANCES at 20/12/11 ARFC Limited BANK BALANCES SeniorsCurrent Account9,470 Reserve Account80,166 Membership2,522 Development Fund15,436 107,594 YouthCurrent Account10,063 Reserve Account2,708 12,771 Sub Total120,365 LessAge Group Funds (est.)-6,000 RFU Ticket Monies-7,144-13,144 Club Total 107,221     Monthly Minutes: December 11  PAGE \* MERGEFORMAT 5 !"#.3dfhqrvwyzϷ㣜ztne^XRL h CJ hCJ h1CJ h(nh(nhV%hV%CJ hV%CJ hz CJ h$ ]CJ hk/CJh&h&CJh'h'CJmH sH  h25CJh2CJmH sH h!CJmH sH h];CJmH sH h h CJH*mH sH h CJmH sH hCJmH sH h2CJmH sH  h25CJ hCJ h2CJ"#yz    b c  $If $Ifgd(n $Ifgd^% & F $If^gd(<$a$gdZM4$a$  h^h         9 : ; B ^ _ a b c ݼ֘}wqkYJhE5CJ^JaJmH sH #hEhE5CJ^JaJmH sH  hECJ hCJ h'CJ hsICJ h!CJh'h'CJ hh/|CJ h2CJ h1x5CJhF$h(<CJ hF$5CJ h6>5CJh(<h25CJhvh2CJ\ h CJ h25CJ h?5CJhZM4CJmH sH hh CJh h CJ      - R S j k l m ýêÕ|rlre\h-(h8KPCJ h25CJ hm CJhm hm 5CJ hfR/5CJ hCCJ hfR/CJ hQ7CJ hMCJh25CJ\ h]MCJ hlECJ hDER5CJ hv8rCJ hDERCJ h2CJ hE5CJ hoiuhoiuCJ^JaJmH sH hv8rCJ^JaJmH sH  h|<h|<CJ^JaJmH sH  xvvt_VM $$Ifa$ $Ifgd{r & F $If^gdvkd$$IflF $10$    4 la   zxxvaTG & F$IfgdQ7 & F$IfgdC & F $If^gdvkd$$IflF $10$    4 la    k l m } pnnnYLL $5$9DIfgd  & F $If^gdvkdp$$IflF $10$    4 la & F$Ifm > ? ) * T U V W X nopqRSđ~tndn~T~T~T~h-(CJOJQJ^JmH sH hEh 5CJ h CJhEh-(5CJ$h-(h-(CJOJQJ^JmH sH  h-(CJhEh}W5CJ$hh}WCJOJQJ^JmH sH h CJOJQJ^JmH sH  h}WCJ h8KPCJhEh8KP5CJ$h-(h8KPCJOJQJ^JmH sH $h h CJOJQJ^JmH sH  kVII $5$9DIfgd  & F $If^gdvkd&$$IflF $10$    4 layt & F$If U V u`SSI & F$If $5$9DIfgd  & F $If^gdvkd$$IflKF $10$    4 laytv*V W X m 0 ^ u`SSSSSS $5$9DIfgd  & F $If^gdvkd$$IflKF $10$    4 laytv*nopq#^I< $5$9DIfgd-( & F $If^gdvkdf$$IflKF $10$    4 laytv* & F$If $5$9DIfgdv8r"#$*+,-\]|} 23jklmopvwxzPQrstuƿsllf h}WCJ h]5CJ$h-(h]CJOJQJ^JmH sH h]CJOJQJ^JmH sH $h]h]CJOJQJ^JmH sH  h]CJ h-(CJhEh(5CJ h(5CJ h-(5CJ$h-(h-(CJOJQJ^JmH sH h(CJOJQJ^JmH sH h+zACJOJQJ^JmH sH (#$%&'(+,-kV & F $If^gdvkd&$$IflKF $10$    4 laytv* & F$If-L#Eklwx & F$If $5$9DIfgd] xyzrsu`SI & F$If $5$9DIfgd] & F $If^gdvkd$$IflKF $10$    4 laytv*stu*+,2u`SSIII & F$If $5$9DIfgd}W & F $If^gdvkd$$IflKF $10$    4 laytv*u)*+124 (>?@Aͺ݌{wqg^WQChbyCJ^JaJmH sH  hbyCJ h25CJh25CJ\hpHhpH5CJ h2CJh0hEh}W5CJ h7#5CJh7#CJOJQJ^JmH sH  h}WCJhEh@? 5CJ h@? 5CJ h}W5CJ$h}Wh@? 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PL^P`LhH.^`OJPJQJ^Jo(-^`OJQJ^Jo(hHop^p`OJQJo(hH@ ^@ `OJQJo(hH^`OJQJ^Jo(hHo^`OJQJo(hH^`OJQJo(hH^`OJQJ^Jo(hHoP^P`OJQJo(hHd\/0n;_CzsK$Of,t(Nt2pp#VbKYS Cnu`VKr7J05][Qv&!$ofC)$_ YFH)s520bcswS\ww_t                                                                                                                                        t                                                             k        =EjB@ H\IG1Zm G W@ 6 G ; ^e/G vXOG xia4cYRewe`1Ox/O2  X6mmgtk/Ahr D!"U"["_#;$ s$7%V%^%m%e &)3&B&^&me&'1'\''(5(^=(g(>)P)!^)Tf*`+Y,G-I-.".".>.rL.b.A/fR/i/0 1l1&2S23)<3ZM4m5r6J7Q7p7v7|8c9m9~C:{:];c;?x;1<E<G<W<|<6=PR=#>6>%T>I? @@1@7@3F@f`@+zA2BeCB_B CC;CtyCb_DmbDlEsE9F(LGJU}> )k!Mg0E&|'(,jywAvF$7v`bx+#,Tou9/BRiWd]app5Ti8cfvyV$?1Y[niyZ'-(* Zy.6R'r8%+CH*3ZZBGd `r|'DrSy$TvrMK@Oz)DA 2Qat&sXY12J{44DocDate{DocRefd9th April, 2003Monthly Minutes09_04_2003.doc@t5`@UnknownG*Ax Times New Roman5Symbol3. *Cx Arial5. .[`)Tahoma7.@ Calibri?= *Cx Courier New;WingdingsA$BCambria Math"Ahggv&,_,_!xx2444Sݑ~m 3QXR?U"2 !xxAYLESBURY RUGBY FOOTBALL CLUBGraham Roberts Dad and Mumx                      Oh+'0h   $ 0 <HPX` AYLESBURY RUGBY FOOTBALL CLUBGraham RobertsNormal Dad and Mum2Microsoft Office Word@F#@ 궘@fK@fK,՜.+,0 hp  Shirley Computers_4 AYLESBURY RUGBY FOOTBALL CLUB Title  !"#$%&'()*+,-./0123456789:;<=>?@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijlmnopqrstuvwxyz{|}~Root Entry F0KData k'1TablevWordDocument 5SummaryInformation(DocumentSummaryInformation8MsoDataStoreP~K K5VCUO0CJAVM==2P~K KItem  PropertiesUMacros`K`KVBA `K`K  !#$%&'()*+,-./0123456789:;<=>?@ABCDEGHIJKN 0* pHdProjectQ(@= l dPL J< rstdole>stdoleP h%^*\G{00020430-C 0046}#2.0#0#C:\Windows\system32\e2.tlb#OLE Automation`ENormalENCrmaQF  * \C @EL!OfficgOficg!G{2DF8D04C-5BFA-101@B-BDE5gAjAe42ggram Files\CommonMicrosoft Shared\OFFICE12\MSO.Ddir ThisDocument _VBA_PROJECT"PROJECT FFLL#M 1 Ob Library%z]BeThisDocumentG TfisDHcu@Ienn* 2 HB1BBE,!V"B+BB]VxME (S"SS"<(1Normal.ThisDocument8(%HxAttribute VB_Name = "ThisDocument" Bas1Normal.VGlobal!SpaclFalse CreatablPre declaIdTru BExposeTemplateDeriv$Custom izC1a  *\G{000204EF-0000-0000-C000-000000000046}#4.0#9#C:\PROGRA~1\COMMON~1\MICROS~1\VBA\VBA6\VBE6.DLL#Visual Basic For Applications*\G{00020905-0000-0000-C000-000000000046}#8.4#0#C:\Program Files\Microsoft Office\Office12\MSWORD.OLB#Microsoft Word 12.0 Object Library*\G{00020430-0000-0000-C000-000000000046}#2.0#0#C:\Windows\system32\stdole2.tlb#OLE Automation*\CNormal*\CNormal@EL(*\G{2DF8D04C-5BFA-101B-BDE5-00AA0044DE52}#2.4#0#C:\Program Files\Common Files\Microsoft Shared\OFFICE12\MSO.DLL#Microsoft Office 12.0 Object Library dPL]ThisDocument064c965064ThisDocumentV &)fFS` %WordkVBAWin16~Win32MacVBA6#Project1 stdole`Project- ThisDocument< _EvaluateNormalOfficeuDocumentjT ID="{996A2A4C-67BD-4694-8703-B54C082285B8}" Document=ThisDocument/&H00000000 Name="Project" HelpContextID="0" VersionCompatible32="393222000" CMG="F2F04E5E4462446244624462" DPB="E4E65850B843B943B943" GC="D6D46A62AEA6A1A7A1A75E" [Host Extender Info] &H00000001={3832D640-CF90-11CF-8E43-00A0C911005A};VBE;&H00000000 ThisDocumentThisDocument  F'Microsoft Office Word 97-2003 Document MSWordDocWord.Document.89qPROJECTwmL)CompObjMy