ࡱ> QSP'` /bjbj{P{P .B::M&LLLLLLL`8@\,`0'2:&&&&&&&$b(h*<&L&LL&0LL&&#hLL% POTW$&'00'g$+hN+ %+L%&&0'``` D```D```LLLLLL  TOC \o "1-3" \h \z \u Introduction In August 2009 Frome Rugby Club decided to abandon its then current website in favour of establishing a presence within the Pitchero family of Sports websites. Following initial investigations, evaluation and discussions, which took place during the last few months of 2009, it was decided to adopt a phased approach to delivering the new website. Phase one would focus on the essential elements of the new site in terms of: the Club, its essential commercial activities, the Clubs sponsors, ensuring their effective promotion and the Club Officials; a phased migration of the current Club Membership into the new website; setting up the essential elements of the Club sporting activities, teams, team membership, fixture lists, team selection, communications, match reporting. It was also agreed that during this initial phase the first version of this document would be created and thought would be given to subsequent phases which would seek to further exploit the Pitchero facilities and deliver additional benefits to the club. Purpose The primary purpose of this document is to aid users of the Pitchero system who are or may be unfamiliar with its facilities. The document will develop over time as more and more is understood about the system and its facilities and as the committee decides to exploit these facilities for the benefit of the club. Document Structure The structure is intended to mirror the structure of the website, although not necessarily in the exact same sequence. Club Facilities of Pitchero Club Sponsors At launch (1 March 2010) the site will be fully populated with all of the current paid up sponsors. Either prior to launch or as a periodic activity during the next three months sponsor details will be updated and wherever possible to include: Logo; Service Description; contact name; full address; e-mail address; website URL. Post launch, this area of the site will only require modification when new sponsors join, when sponsors leave and at sponsorship renewal time. It is expected that the Administrator for the Club Commercial(A Webmaster) activities will undertake this role through the standard Pitchero facilities which exist in the Webmaster Control Panel/Website Content/The Club/ Sponsors/Club Sponsors dialogue chain. Selection of individual sponsors can be achieved by first selecting the sponsor category. Currently ( March 2010) we only have Club Sponsors. Selecting club sponsors will cause a new dialogue box to be opened which will enable the selection of either primary or secondary sponsors. At this point there are three options which are add, delete or edit. In the case of delete or edit it is first necessary to select the sponsor from the appropriate pull down list. Deletion is achieved following selection by double clicking the delete button and then confirming the operation. Editing is similar to deletion in that the relevant sponsor has first to be selected. Double clicking on the edit button will open a new dialogue box containing all of the information that is currently held on the sponsor which can then be edited and saved. Additions are slightly more complicated in that a logo, if they have one, will need to be downloaded. This is achieved by double clicking the red Add and Image hypertext towards the top middlish of the dialogue box. This button will open a separate dialogue box for the importation of images and in this case a logo for the new sponsor. Click the browse button and select the image of the product, then click on upload and Pitchero will either copy the new image into an existing Album, if you already have one, or create a new one and place the uploaded image in it. Once the upload has been completed you will need to select the relevant library in the list on the left hand side of the dialogue box and double click it to open it. Next select the required image by double clicking it and finally select OK(Finished) which will return you to the unsaved sponsor detail which must then be input and saved. It will then appear in the various pre set places on the web site when viewed by a visitor to the site.. Club Shop At launch (1 March) the site will be fully populated with details of all club merchandise that is currently available for sale. This will include, item descriptions, sizes, prices, and wherever appropriate pictures of the items that can be purchased and where, when and how purchases may be made. The site will include a link to the identitykits website for those who wish to purchase online. Post launch shop details will be updated by Administrator for the Club Commercial(A Webmaster) when new products are made available, products are discontinued and/or when prices change. These amendments can be made through the standard Pitchero facilities which exist in the Webmaster Control Panel/Website Content/The Club/ Shop/Club Shop dialogue chain. Administration of this element of the site post live should be limited to price changes, line item deletions and line item additions. Selection of individual items will enable changes and deletions both of which are very simple and straightforward. Additions are slightly more complicated in that a photo of the new product will need to be downloaded. This is achieved by first inputting the name, price and description of the new product in the preset box new the top of the shop page. Immediately beneath this information and above the Save button is an image selection button. Clicking on this button will open a separate dialogue box for the importation of images and in this case a photo of the new product. Click the browse button and select the image of the product, then click on upload and Pitchero will either copy the new image into an existing Album, if you already have one, or create a new one and place the uploaded image in it. Once the upload has been completed you will need to select the relevant library in the list on the left hand side of the dialogue box and double click it to open it. Next select the required image by double clicking it and finally select OK(Finished) which will return you to the unsaved product which must then be saved. It will then appear in the shop when viewed from the Home page. Membership Facilities of Pitchero Introduction The membership of Frome Rugby Club falls into the following three broad categories: Officials Teams Members The first two of these categories are further subdivided into a number of different sub-categories. This section deals with the enrolment of individuals into these categories, the roles that they may perform within each category and the maintenance of their membership and associated information once they have been enrolled. At this point it is worth pointing out that any member can have multiple roles and thus feature in all three categories, however, only one set of membership information will be held in the membership database once that person has been enrolled. It is also worth noting that no one can join the Club unless they are invited by an existing member who has the authority conferred by their role which allows them to invite members to join or by applying to the club through the Website membership form fill facilities. Officials In most cases the details of the Club officials and the roles that they hold will have been input prior to launch (February 1 2010). In which case only periodic maintenance will be required as Officers are either replaced or new posts are created. It is envisaged that the Webmaster(s) will perform this function which only requires certain information, Name, Role and Contact e-mail, and a mug shot of the new/replacement official to be published on the web site. All of which is accomplished via facilities which are only available to the Webmaster. Teams The teams category encompasses all Players and all of the Coaching staff, it also encompasses all of the associated Team information, for example: Fixtures, Results, Match Reports, Photos, etc. Set-Up of Seniors Brian Cassel to complete Set-Up of Minis and Juniors With the exception of Ladies Rugby and any massive oversubscription which might necessitate the creation of a 2ndXV for any specific year group, all of the teams have already been registered within Pitchero. Each team will be required to identify one of more people who will administer a specific Team. This will involve initial registration of each member of the team as well as all of the coaching staff associated with that team. For Juniors and Minis the administrators will also be responsible for: creating and maintaining the fixture list; creating match reports; maintaining player statistics; maintaining league tables; uploading of team photos. They will also be required to work with the team coaches on availability, match selection and communications. Once the site has been fully populated there is a migration facility which enables the migration of the base team data for each team for each new season which means that only the administrators for the U7 age group will have to enrol a whol new set of players each season. Currently (as of February 2010) the ideal amount of information that should be collected and maintained for each Player is as follows: Christian name; Surname; Date of Birth; Team that he or she plays for; Notes, for example: RFU Registration Number (please ensure that it is entered as follows to enable RFUNo-nnnn), and relevant medical conditions) Telephone contact details, please try and ensure it is a mobile number as it will facilitate any future move to SMS type communications; E-mail address. A similar amount of information should also be collected and maintained on coaching staff Other Facilities TBD Frequently Unasked Questions (or FUQs) TBD     Guide to the Setup and Use of Pitchero for From RFC Page  PAGE 4 of  NUMPAGES 4  DATE \@ "dd/MM/yyyy" 26/04/2010 Doc Ref Pitchero Operations Guide FRC V0.1 &' 4 5 5 6 > f { ! Oe,FHRSƻưưԬԬԬԬԬԬԬԨhi hi 56B*ph3fhi hi 56B*ph3f h;7hi hi hEhi h;7B*ph3fhi 56B*ph3fhi h;756B*ph3fhg#h;7hz hoh Oh OhohzhKjhKU4' R 5 6 6 > { !/xy HISgdi gdg#gd;7gd;7gdKgd O & Fgdogdo & FgdKM./1?pqs t u i$&&&&Y'Z'['m''''''+++ . . . .. .H.L.M.N.P.Q.S.T.V.W.Y.....µ౪jhKh0J56UhhKh56h-jh-U hzhzhzh} h} 5B*phh} h&8h&856B*phhNh&8hXhKhEhg#hQ6hi hi 56B*ph3f1St u !!!!u!v!X"Y"O#P#^$_$i$&&&Z'['m'gd&8 & FgdXgdXgd&8 & FgdKgdKm'''s(t())))*3***++;,K,T,c,,--- .<^<gd}  & Fgd} <^<gdN & FgdNgdXgd&8gd&8 . . ..!.H.L.M.O.P.R.S.U.V.X.Y....//$a$gdK $dNgdK$&dPa$gdKgdz & FgdzgdK & FgdKgdX^gdN................../////ƹ hzhzh-hh0J56CJaJhKh0J56CJaJhz0J56mHnHujhKh0J56UhKh0J56///gdz,1h. A!"#$% @@@ NormalCJ_HaJmH sH tH Z@Z K Heading 1$<@&5CJ KH OJQJ\^JaJ \@\ &8 Heading 2$<@& 56CJOJQJ\]^JaJV@V &8 Heading 3$<@&5CJOJQJ\^JaJDA@D Default Paragraph FontRiR  Table Normal4 l4a (k@(No List4@4 KHeader  9r 4 @4 KFooter  9r .)@. K Page Number'B'R566>{!/xy  HIStuuvXYOP^_iZ[ms t !!!!"3"""##;$K$T$c$$%%% & & &&!&H&L&M&P&S&V&Y&&&&''' 000 0 0 000 0060606 00{ 000!0!0!0!0!0!00I0I 00u0 0 0 00000000000u0_0_0u00(00[(0000 0 0 0 0 000000 0 0 0 0 0 0 0000 00 & 00000000000@000@0@00000D,yHISt'00 00000<000 AA./Sm' .// /' GNPVace|!z   `hi q ##$$B&F&H&K&M&M&O&O&P&P&R&S&U&V&X&Y&w&&&&''/;Fr y X [ EGS$/elY!`!"""H&L&M&M&O&O&P&P&R&S&U&V&X&Y&&&''33333333333333333333&6>{ ISu_h[lm!!!""2";$c$%% &!&H&K&M&M&O&O&P&P&R&S&U&V&X&Y&&&&&&&''x..r|"Y,B.C;YvVuxh^`OJQJo(hHh^`OJQJ^Jo(hHohpp^p`OJQJo(hHh@ @ ^@ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohPP^P`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohpp^p`OJQJo(hHh@ @ ^@ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohPP^P`OJQJo(hHh  ^ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh| | ^| `OJQJo(hHhLL^L`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh  ^ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh| | ^| `OJQJo(hHhLL^L`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hH0^`0o(.00^`0o(.p0p^p`0o(..@ 0@ ^@ `0o(... xx^x`o( .... HH^H`o( ..... `^``o( ...... P`P^P``o(....... ^`o(........Vurx.Y,C;                                    dc?DH- AG AiyI;Q. c$`E|IX} p!'{"g#H&'A -).43;7&8J;*<;AGIA SA|>FGJ G-G!J OCRxFRV=^i4=o(xb@|"n-N0Vz{8F<38]C\Kw,!o#R{?z+{4,Q$Q6ni V K^3eXBy]\/KZ'kNU? n@K&K&UK&K&@{'@UnknownGz Times New Roman5Symbol3& z Arial?5 z Courier New;Wingdings"1h&&jyjy!4H&H&2QHX ?21USERUSER      Oh+'0l  ( 4 @LT\d1USER Normal.dotUSER2Microsoft Office Word@@JwO@JwOj՜.+,0 hp  TOLEDOyH&' 1 Title  !#$%&'()+,-./0123456789:;<=>?ABCDEFGIJKLMNORRoot Entry FOTData "1Table*&+WordDocument.BSummaryInformation(@DocumentSummaryInformation8HCompObjq  FMicrosoft Office Word Document MSWordDocWord.Document.89q