ࡱ> '` bjbj{P{P 4::`````D! LLLLL'''X!Z!Z!Z!Z!Z!Z!$$h&l~!9''~!LL!  LLX! X!  L@ k]`F X!!0! && & '; I US'''~!~! '''!<$<  WEST BRIDGFORD RUGBY FOOTBALL CLUB FOUNDED 1939 Headquarters and Ground: The Memorial Ground Stamford Road, West Bridgford, Nottingham NG2 6GG Telephone: 0115 923 2506 Colours: Black, Red and Gold RULES OF WEST BRIDGFORD RUGBY FOOTBALL CLUB (Amended May 2010) 1. NAME The Name of the Club shall be West Bridgford Rugby Football Club hereinafter called the Club. 2. OBJECTS The objects of the Club shall be: 2.1 To promote, encourage and foster the Game (Rugby Union Football) for the benefit of all the Members, membership of the club being available to all sections of the community without discrimination, including the coaching thereof at all levels. 2.2 To ensure that the Game is played in accordance with the laws of the Game and is administered in accordance with the Rules of the Union (Rugby Football Union) and the Rugby Football Union for Women. 2.3 To undertake such matches and fixtures and other activities as the Committee may decide. 3. POWERS OF THE COMMITTEE The Committee of the Club shall have control of the finances of the Club, power to engage, control and dismiss the Clubs servants and all such administrative powers which may be necessary for properly carrying out the Objects of the Club in accordance with these Rules. 4. MEMBERSHIP 4.1 The Members of the Club shall be the persons whose names are for the time being entered in the Register of Members. 4.2 There shall be the following categories of Membership, eligibility for which shall be available on a non-discriminatory and fair basis: a) Full Subscription Members b) Reduced Subscription Playing Members c) Family Membership, being the category of Membership granted to the Parents or Guardians of Junior and Mini Playing Members, so long as their child or children are Playing Members. d) Honorary Vice President as determined under Rule 4.6. 4.3 The Committee may offer such categories of Membership of the Club with such qualifications, duties and privileges, subscriptions and in such numbers as it may from time to time decide. Such details shall be kept by the Club Secretary and shall be available for inspection by Members at all reasonable times. Membership is granted on application and payment of the membership subscription. 4.4 The Committee shall have power to admit to membership any person in accordance with the application procedures and conditions for the time being applicable under Rule 4.3. The club may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to the Committee of the Club. 4.5 All Members paying a full subscription shall have full voting rights. Any Member who is a minor shall only be able to vote through a nominated Parent or Guardian. 4.6 Social Members shall have the same rights, privileges and obligations as a Member of the Club excepting the right to vote at a Club Annual General Meeting or a Special General Meeting of the Club, unless they are a nominated Parent or Guardian. 4.7 The Members may at an Annual General Meeting provided that the correct procedure for nomination as determined in Rule 6.3 has been followed, elect as an Honorary Vice President of the Club any person, whether an existing Member or not, whose membership whether for services to the Club, to the Game or for any other reason the members consider to be especially desirable in the interests of the Club. An Honorary Vice President shall be a member with all rights, duties and privileges of membership of the Club. They will only have full voting rights if they have paid a full subscription. The Members shall at an Annual General Meeting have power to terminate the Honorary Vice Presidency of any person if they consider such action to be in the interest of the Club. 4.8 It shall be the duty of every Member to advise the Club Secretary promptly of each change of address. All notices and letters dispatched by post to a Member at the address in the Register of Members, shall be deemed to have been properly delivered. 4.9 A Member may resign from the Club at any time by giving the Club Secretary written notice of the intention to do so provided that the Member shall remain liable for all monies then due and owing to the Club. 4.10 Members of the Club are expected to maintain reasonable standards of behaviour and conduct whilst associated with the Club. 4.11 The President or Club Secretary or any person appointed by either of them shall have the power to order the withdrawal from the Ground of any Member who is in breach of any of these Rules, any Regulation or any Rule or Regulation of the Union which is applicable to the Ground or its use by Members or who otherwise is, in the opinion of the President or Club Secretary or their appointee or appointees, guilty of misconduct. 4.12 The Club shall have the power to terminate or suspend for such period as it thinks fit the membership of or to reprimand a Member for any infringement of these Rules and Regulations, the Rules and Regulations of the Union, the Laws of the Game or for any conduct prejudicial to the interests of the Club or the Game. The procedure for the exercise of this power shall be as laid out in Appendix B. 4.13 A Member shall cease to be a Member: 4.13.1 On resignation. 4.13.2 On termination of membership by the Committee. 4.13.3 On death. 4.14 Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non- discriminatory basis. 5. GENERAL MEETINGS 5.1 All General Meetings shall be held at the Ground (the Headquarters of the Club) or elsewhere as the Committee may determine and any such meeting other than an Annual General Meeting shall be called a Special General Meeting. 5.2 The Chairman of such meetings shall be the President of the Club or if unavailable the Chairman of the Club or if unavailable a Member of the Committee appointed at the Meeting concerned to take the Chair of the Meeting. 5.3 Every Member shall be entitled to attend any General Meeting. Voting will be as in 4.5 above. The procedure for the casting of votes shall be determined by the Chairman of the Meeting. 5.4 The quorum at any General Meeting shall be twenty (18) Members. 5.5 If within thirty minutes after the time appointed for a General Meeting a quorum is not present, the Meeting, if convened on the requisition of Members, shall be dissolved. In every other case it will stand adjourned to such other day and at such time and place, or be dissolved as the Committee shall determine. 5.6 All resolutions shall be decided by a majority of votes recorded except where these Rules provide for a special resolution, which shall require a majority of at least two-thirds of the votes recorded. 5.7 A declaration by the Chairman of a General Meeting to the effect that a particular resolution has been passed or not passed by a particular majority or not, shall be final and binding on all Members. 5.8 A General Meeting shall not be invalidated by reason of any Member accidentally failing to receive a notice thereof or any accompanying documents relating thereto. 5.9 The procedure for conduct of General Meetings shall be prescribed by the Committee and details thereof shall be kept by the Club Secretary and be available for inspection by Members at all reasonable times. 6. ANNUAL GENERAL MEETINGS 6.1 Not later than 14th July in every year a General Meeting shall be held (to be known as the Annual General Meeting) for the transaction of the following business: 6.1.1 To consider and approve (with or without amendment) the Minutes of the previous Annual General Meeting. 6.1.2 To receive and approve a report from the Committee on the affairs of the Club since the previous Annual General Meeting. 6.1.3 To receive and approve a Financial Statement for the preceding financial year together with the Auditors report thereon. 6.1.4 To elect the Officers for the ensuing year. 6.1.5 To elect Honorary Vice Presidents. 6.1.6 To elect Members of the Management Committee for the ensuing three year period. Members we will be elected for a period of three years with one election for Chair, secretary and treasurer in any three period. 6.1.7 To appoint Auditors for the ensuing year. 6.1.8 To consider as a special resolution any addition or alteration to these Rules duly proposed in accordance with Rule 6.4. 6.1.9 To consider any other motion or business duly proposed in accordance with Rule 6.4. 6.1.10 To consider any other business of which due notice shall have been given. 6.1.11 To hear any other relevant matter for the consideration of the Committee during the ensuing year, but on which no voting shall be allowed. 6.2 Notice of every Annual General Meeting stating the date, time and venue of such Meeting shall be sent to all Members so as to be received not less than two clear weeks prior to the date of the Meeting, with the Agenda of business to be considered thereat and with a copy of the Clubs Financial Statement for the preceding financial year. 6.3 The election of the Officers and Honorary Vice-Presidents shall be subject to the following provisions: 6.3.1 Any Member shall have the right to make nominations for Officers (with the written consent of the Candidate) for election to any one or more of the Offices named or created under the provisions of Rule 10. Such nominations to be sent in writing, duly proposed by one Member and seconded by another so as to reach the Club Secretary by 30th April. The Committee shall also have the right the make nominations. Where no nominations are received, nominations will be taken at the Annual General Meeting. 6.3.2 Any Member shall have the right to make nominations for Honorary Vice Presidents, such nominations to be subject to the approval of the Committee. Such nominations to be sent in writing, duly proposed by one Member and seconded by another so as to reach the Club Secretary by 30th April. The Committee shall also have the right the make nominations. 6.3.3 The election of each Candidate shall be decided by a majority of votes recorded. 6.3.4 In the event of an equal number of votes being cast for two or more candidates for any Office a further election for that Office shall immediately be held between those candidates for whom the votes cast were equal in number. If there shall still be equality of votes the Members of the retiring Committee present at the time shall decide who from those Candidates receiving an equal number of votes in the second election be the holder of the Office for the ensuing year. 6.4 Proposals for additions or alterations to the Rules or for any other motion to be submitted to an Annual General Meeting shall be subject to the following provisions: 6.4.1 Any proposal shall be submitted in writing to the Club Secretary by 30th April, duly proposed by one Member and seconded by another. 6.4.2 Copies of all such proposals and copies of proposals put forward by the Committee shall be sent to all Members with the notice of the Annual General Meeting. 6.4.3 Amendments to any proposal notified to Members under Rule 6.4.2 shall be sent in writing so as to reach the Club Secretary, duly proposed and seconded, not less than twenty-four hours before the time for which the Annual General Meeting is convened. 6.4.4 Amendments duly received in accordance with Rule 6.4.3 shall be added to the Agenda by the Chairman of the Annual General Meeting. 7. SPECIAL GENERAL MEETINGS 7.1 The Committee may convene, at any time, a Special General Meeting by giving to all Members two clear weeks written notice thereof, stating the date, time and venue thereof and the resolution or resolutions to be moved or other business to be transacted thereat. 7.1.1 Amendments to any resolution proposed by the Committee shall be submitted in writing to the Club Secretary duly proposed and seconded by Members in the same manner as prescribed by Rule 6.4.3 for an Annual General Meeting. 7.1.2 Amendments duly received in accordance with Rule 7.1.1 shall be added to the Agenda by the Chairman of the Special General Meeting. 7.2 The Committee shall also convene a Special General Meeting on receipt by the Club Secretary of a written requisition so to do duly signed by not less than ten Members. Each requisition must clearly state the specific resolution to be moved. 7.2.1 Two clear weeks notice of such a Meeting stating the date, time and venue thereof and the specific resolution to be moved thereat shall be sent to all Members by the Club Secretary within fourteen days of the receipt of the requisition. 7.2.2 Amendments to such a resolution shall be submitted in writing to the Club Secretary duly proposed and seconded by Members in the same manner as prescribed by Rule 6.4.3. 7.2.3 Amendments duly received in accordance with Rule 7.2.2 shall be added to the Agenda by the Chairman of the Special General Meeting. 8. RULES 8.1 No new Rules shall be made, nor shall any Rule be amended or rescinded, except by a special resolution passed at an Annual General Meeting in accordance with Rule 6.4 or at a Special General Meeting convened by the Committee in accordance with Rule 7.1. 8.2 The Club Secretary shall record any new Rule or amendment to the Rules. 8.3 A copy of the Rules shall be kept by the Club Secretary and be available for inspection by Members at all reasonable times. 9. OFFICERS and COMMITTEE The affairs of the Club shall be administered by the Committee. 9.1 The Committee shall have power to appoint such Sub-Committees as are considered necessary to deal with the affairs of the Club. 9.1.1 The Committee shall determine the composition, powers and terms of reference of each Sub- Committee. 9.1.2 The quorum necessary for the transaction of business by a Sub-Committee shall be one-third of its appointed Members or as the Committee may determine. In the event of a tied vote the status quo will be maintained. 9.1.3 A Sub-Committee may exercise the power of co-option subject to the provisions of Rule 9.2 9.2 The Committee shall have power to co-opt additional Members to serve on it provided that the number of such co-opted Members shall not exceed twenty-five per cent of the number of Members elected to hold Office on the Committee (the Officers for the purpose of this computation being deemed to be elected Members) and to approve the co-option of additional Members to serve on any Sub-Committee, in both cases either for general or special service and with or without voting rights. 9.3 The Committee shall not exercise its powers in any way or for any purpose inconsistent with the objects of the Club. 9.4 The procedure for the conduct of Meetings of the Committee shall be prescribed by the Committee and details thereof shall be kept by the Club Secretary and be available for inspection by Members at all reasonable times. 9.5 Reference in these Rules to any acts or activities or opinion (including, without limitation, decisions, directions, requests, exercises of discretion and the giving of consent) of the Committee shall mean such acts or activities or opinions as shall have been sanctioned or effected or (as the case may be) expressed by: a) a resolution of the Committee or b) a resolution of the relevant Sub-Committee or c) the relevant Officer where the power or authority has been delegated by the Committee to an Officer. 10. OFFICERS 10.1 The Officers of the Club shall be a President, a Chairman, a Club Secretary, a Club Treasurer and such other Officers as the Club may in General Meeting from time to time determine. 10.2 The Officers of the Club shall be elected at each Annual General Meeting in accordance with Rule 6.3. 10.3 Each Officer on election at an Annual General Meeting shall hold Office from the end of that Meeting for a three year period. 10.4 If any such Offices shall fall vacant between one Annual General Meeting and the next, such vacancy shall be filled by the Committee for the period of the vacancy. 10.5 The maximum length of office for the position of President should be three years. 10.5.1 During the third or final year, if before, a position of Senior Vice-President shall be elected who will be the President-elect for the next term. During this period there should be a gradual hand over of the position to ensure stability, consistency and continuity. 10.5.2 The position of President will still be subject to re-election at each Annual General Meeting during the three-year period, in accordance with Rule 6.3. 10.5.3 A previous President may also stand for election again providing it is not a continuation of the first term of office, i.e. they may not stand for a period of more than three consecutive years. 10.6 All Permanent Officers of the clubs senior management committee will be elected via the clubs senior and junior electoral colleges. The percentage vote from both colleges will then be added together to determine the outcome of the election. 11. COMMITTEE 11.1 The Committee shall consist of: 11.1.1 The Officers of the Club. 11.1.2 The Members of the Club elected to the posts of: Chairman of Mini Junior Rugby, Chairman of senior Rugby, Chair of Commercial committee and Chair of facilities committee and other such Members as the Committee may from time to time decide. If any such Member is unable to attend a meeting of the Committee then another Member may attend in his stead. 11.1.3. The Chairman of the Committee shall be the person elected to the Office of Chair at an Annual General Meeting or if not available the President or if not available a Member elected at the meeting for that meeting. 11.2 The quorum at any meeting of the Committee shall be four. 11.3 If a vacancy shall occur for an elected Member of the Committee between one Annual General Meeting and the next such vacancy shall be filled by the Committee. 12. FINANCE 12.1 The Clubs income shall be obtained annually from the Subscriptions and Match Tax of Members, from investment and securities, from gate monies and ticket receipts from matches arranged by the Club at the Ground from Sponsorship and from any other available source. 12.2 The profits of the Club shall be applied only in furthering the objects of the Club. 12.3 A Financial Statement of the Clubs affairs shall be made up to 30th April each year (or such other date as may be determined from time to time by the Club in General Meeting) and shall be signed by the Honorary (Club) Treasurer, the Honorary (Club) Secretary and one Member of the Committee. It shall be audited by the Auditors, and a printed copy of the signed Financial Statement, together with the Auditors report thereon, shall be sent to each member with the notice calling an Annual General Meeting. 12.4 Any monies raised or collected for specific teams or age groups associated with the Club shall be managed by the Club Treasurer in ring-fenced accounts. Any new bank accounts opened should be in the name of the Club and have two signatories one of which shall be an Officer of the Club. All other signatories must be approved by the Committee. 12.5 Any persons raising money under Rule 12.4 shall present detailed accounts to the Club Treasurer before 30th April. 13. SUBSCRIPTIONS and MATCH TAX 13.1 Each Member shall pay to the Club on 1st September (or such date as may be determined by the Club in General Meeting) such annual subscription as the Club may from time to time determine at the Annual General Meeting. See Appendix A. 13.2 A Match Tax shall be paid for each game played as may be determined from time to time at the Annual General Meeting. See Appendix A. 14. AUDITOR(S) 14.1 Auditor(s) shall be appointed at the Annual General Meeting and they shall have such powers, right and responsibilities as required to carry out their duties to audit the Financial Statement of the Clubs affairs. 14.2 The Auditor(s) must have an accountancy qualification recognised by the accountancy profession and be independent of the Committee i.e. they must have no other role in the running of the Club. 14.3 The Auditor(s) responsibilities are to ensure that appropriate financial records are kept to ensure the accuracy and timeliness of the financial accounts and that controls are in place to safeguard the assets of the Club. 15. JUNIOR and MINI SECTIONS The Junior and Mini Sections of the Club shall organise and administer the Game for the Junior Playing Members (Under 19 to Under 13 Years) and mini Playing Members (Under 12 to Under 7 Years). 16. OTHER MEETINGS Each Section shall hold such meetings as is deemed necessary for the running and administration of the Game within that Section of the Club. 17. REGISTER OF MEMBERS The Club Secretary, assisted by the Secretary for the Junior and Mini Sections, shall maintain a record of Membership of the Club. This will denote: y membership type " the name, address and date of birth (if Under 18) of the Member " the nominated Parent or Guardian (where applicable) " date of subscription payment This will form the sole document on which any electoral role will be based and in the event of disputes the Register of Members held by the Club Secretary shall be assumed to be correct unless proven otherwise. 18. DISSOLUTION If at any General Meeting a resolution for the dissolution of the Club, and at a Special General Meeting held not less than six weeks thereafter, of which not less than four weeks written notice shall have been given to each Member, upon such completion this Club shall be dissolved. The members may vote to wind up the Club if not less than three quarters of those present and voting, support that proposal at a properly convened general meeting. The Committee will then be responsible for the orderly winding up of the Clubs affairs. After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following: (i) to another Club with similar sports purposes which is a registered charity and/or (ii) to another Club with similar sports purposes which is a registered CASC and/or (iii) to the Clubs governing body for use by them for related community sports. 19. INDEMNITY Each Officer and employee from time to time of the Club or Section of the Club and each person who was or is from time to time a Member of the Committee or any Sub-Committee shall (to the extent that such person is not entitled to recover under any policy of insurance) be entitled to be indemnified out of any and all funds available to the Club, which may lawfully so be applied, against all costs, liens, charges, expenses and liabilities whatsoever incurred by such person in the execution and discharge of duties undertaken on behalf of the Club or in relation thereto, or incurred in good faith in the purported discharge of duties, including any liability incurred in initiating, prosecuting or defending any proceedings, civil or criminal, which relate to anything done or omitted as an Officer or employee or as a Member of the Committee or any Sub- Committee as the case may be. 20. PROPERTY AND FUNDS 20.1 The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits are reinvested in the club. 20.2 The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002. 20.3 The Club may also in connection with the sports purposes of the Club: (i) sell and supply food, drink and related sports clothing and equipment; (ii) employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present; (iii) pay for reasonable hospitality for visiting teams and guests; (iv) indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in %/12KOW_}  õäzziXiXi hi 5CJOJQJ\^JaJ hj,5CJOJQJ\^JaJhImCJOJQJ^JaJhLLCJOJQJ^JaJhj,CJOJQJ^JaJ hj,6CJOJQJ]^JaJhLLCJOJQJ^JaJhj,CJOJQJ^JaJ hLL5CJOJQJ\^JaJ hj,5CJOJQJ\^JaJjh$zh$zU\%2K_~  i o p { e 7$8$H$gdj, $7$8$H$a$gdj, $7$8$H$a$gd$z  / = p { 1 2 X Y v x $ & S T i j . / } ~  E F \ ] z { #$LᘷhmCJOJQJ^JaJ hw5CJOJQJ\^JaJhwCJOJQJ^JaJhvpCJOJQJ^JaJhi CJOJQJ^JaJhj,CJOJQJ^JaJ hj,5CJOJQJ\^JaJ: v #L=]h.@{| 7$8$H$^gd 7$8$H$gdj,LU@AVWefg()[\89EF]^  UVijLM[\hrCJOJQJ^JaJhwCJOJQJ^JaJhmCJOJQJ^JaJhj,CJOJQJ^JaJh CJOJQJ^JaJI!"fgrs56:;TUpqSTpq/0FGmn,-BC!"jk}hdQCJOJQJ^JaJhj,CJOJQJ^JaJhrCJOJQJ^JaJT}~:;>?56EF *+_t{|LMfg|} < = R S ` Ŵ hj,5CJOJQJ\^JaJhhCJOJQJ^JaJ hj,6CJOJQJ]^JaJhj,CJOJQJ^JaJhdQCJOJQJ^JaJC|x\ !`!""q#@$$%%%&&u''*(T(,)]))9**+z,07$8$H$^`0gd 7$8$H$gdj,` a ! !5!U!d!e!!!!!!!'"("B"C"""""""##8#9#f#g#u#v##### $ $6$7$D$E$$$$$$$$$7%8%F%G%%%%%%%%亩 hj,5CJOJQJ\^JaJhj,CJOJQJ^JaJhzzCJOJQJ^JaJh CJOJQJ^JaJhj,CJOJQJ^JaJh&CJOJQJ^JaJB%%%%%+&,&<&=&o&p&&&&&&&&&<'='S'T'{'|'''''''0(1(R(T(Z([(s(~((((((+)2)3)c)d)))))))**@*A*********++#+$+k+l+h CJOJQJ^JaJ hj,6CJOJQJ]^JaJhj,CJOJQJ^JaJhsHCJOJQJ^JaJhj,CJOJQJ^JaJHl+++++++,,C,D,M,N,~,,,,,,,,/-0-M-N-t-u-------..3.4.C.F.a.b.u.v.......'/(/G/H/h/i/////// 0 0&0'0W0X0000000Ⱥh CJOJQJ^JaJhj,CJOJQJ^JaJhj,CJOJQJ^JaJhsHCJOJQJ^JaJhj,CJOJQJ^JaJHz,,./Q000002=33p4s5556(7889:<;;;;<$=r= 7$8$H$gdj,000011:1;1u1v1{1|11111220212@2A222222222&3'3C3D33333333333441424S4T4v4w44444447585;5<5y5z555555555 hwD5CJOJQJ\^JaJhj,CJOJQJ^JaJhj,CJOJQJ^JaJhwDCJOJQJ^JaJG566 6d6e6{6|6666666.7/7n7o77777777788V8W8r8s8888888882939`9a9{9|9999999::X:Y:a:b:::::::;;B;C;;;;;;;;;; hw~^5CJOJQJ\^JaJhwDCJOJQJ^JaJhj,CJOJQJ^JaJ hj,5CJOJQJ\^JaJL;;;<<3<4<e<f<<<<<<<(=)=r=s=====>>K>L>a>b>>>>>>>>>Y?Z?y?z?????@@8@9@}@~@@@@@@@AAEAFAWAXAAAAABB%B&BgBhBBBBB hj,5CJOJQJ\^JaJ hw~^5CJOJQJ\^JaJhw~^CJOJQJ^JaJhj,CJOJQJ^JaJLr====>>>??4@!BBCDD EEEEUFFGGGJH_IJJ 7$8$H$gdj,BBBBB/C0COCPCwCxCCCCCCCDD>D?D`DaDDDDDDDDD E!EhEiEEEEEEEEEEEE'F(FZF[FFFFFFFGG%G&GEGLGMGGGGŴ֦h CJOJQJ^JaJ hj,5CJOJQJ\^JaJ h'c5CJOJQJ\^JaJh'cCJOJQJ^JaJhw~^CJOJQJ^JaJhj,CJOJQJ^JaJAGGGGGG?MNƸh;wCJOJQJ^JaJhj,CJOJQJ^JaJUh;wCJOJQJ^JaJhj,CJOJQJ^JaJh.,CJOJQJ^JaJ+g-hyh-iriH 7$8$H$gdj,the proper running of the Club (but only to the extent of its assets). 20.4 The Committee will have due regard to the law on disability discrimination and child protection. 21h:pvp. 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