ࡱ> '` w-bjbjLULU .P.?.?$ TTT8l 9 p:8888888:h=48"""848&&&"d8&"8&&Y5h6 `":T#|5U7T8095N>#N> 66N>U7 & l!A88&X9""""   d       Background and Purpose of this Document The purpose of this document is to set out the Remit and Guidelines for the Club Foundations Project Team (CFPT). The main reason for putting together the CFPT is to address the issue of a clubhouse and grounds for Chess Valley RFC (CVRFC). Current situation: At present the club is split over two sites, the Rickmansworth Sports Club (RSC) and Rickmansworth School. Both sites provide adequate space for the current volumes of players registered with the club (approx 250). However the principal problems with having 2 sites are: The Rickmansworth School site enables the club to have pitches and shower facilities, but there is no clubhouse at the school. The clubhouse is based at the RSC and therefore anyone playing at Rickmansworth School will not go to the clubhouse after matches. The clubhouse at the RSC is a communal clubhouse and has many sporting activities associated with it. As CVRFC do not own the clubhouse and are not on the committee that runs the clubhouse, this limits what CVRFC are able to do at the clubhouse. The leases at both sites are 1 year renewable contracts; this puts CVRFC at risk of closure should RSC or the School not want to renew the lease. To summarise the current situation, CVRFC are able to train and play matches over the 2 sites, however the club is dispersed and disjointed as a result. Not having our own clubhouse and being over 2 sites reduces the level of social activities, it puts the club at risk by not owning its own club and causes logistical issues with facilities and space. If the membership continues to grow at the current rate it is, both sites will become inadequate. Future Situation: At the present rate of growth conservative figures suggest that the club will grow another 100 members by 2015. This has not taken into account any girls or ladies teams that may be formed during this period. The table below shows the rate of growth on the current projections, The table keeps the age groups average at the same amount of players all the way through, which is (hence) why this is a conservative estimate.  Based on these figures the club would require the following in order to operate (this is based on staggered KO times for home games): At least 4 full size pitches to accommodate the possibility of having juniors and Minis at home at the same time, even then the KO would need to be staggered. This is the minimum required as further playing facilities should be available to the taggers if all pitches are in use. 4 junior sides would require at least 4 changing rooms and associated showers. This is also based on only 2 junior sides playing at home on a Sunday at any one time. Catering/Kitchen facilities to be able to provide enough meals for at least 80 players. At Junior level it is ideal for the players to sit down and have a meal together as per adult rugby. Toilet facilities to be able to cope with at least 200 to 400 members at any one time Bar facilities that enable 200 to 400 members to be able to buy drinks and sit down comfortably. Associated training facilities, which should include flood lights to cover enough for at least 3 teams to train on any one evening. Enough parking spaces to accommodate at least 50 to 100 cars, this is based on the 200 to 400 members and each car having 4 people in it. Other ideal scenarios (nice to haves) would include: Gym facilities Further function room for large events Meeting room for computers and place for committee members to carry out club activities. Wall space to create honour boards and a place to keep the expected number of trophies Equipment room Club shop and storeroom Planning assumptions Much of the reason for the requirements, are based on large numbers of Minis and Juniors and therefore by addressing the issue of these sections the Senior section will automatically be addressed as well. Aims and Objectives The main objective for the club is: Build, develop and own a rugby club that serves the local community and its members. Provide sufficient facilities for all members to be able to play matches, train, change, shower, eat and socialise, in one single location under one roof under one banner of Chess Valley RFC. Phase 1 Research Based on the main objective of the club the remit and guidelines of the CFPT are: Investigate and report on whether the RSC is adequate to fulfil the main objective of the club. Include in your research the options of utilising Scotsbridge playing fields on a full time basis. Look into being able to extend our tenure and possibly build facilities adequate to hold the expected growth (kitchen, showers, dining area (place to sit down and eat), gym) Investigate and report on whether Rickmansworth School is adequate to fulfil the main objective of the club. Look into being able to extend our tenure and possibly build facilities on the planned sports complex which would be adequate to hold the expected growth (bar, kitchen, showers, dining area (place to sit down and eat), gym) Investigate and report on whether other options are available for the club to fulfil the main objective. This should include looking at new sites, looking at existing sports sites, looking at other sporting complexes or organisations and any other possible solutions that may arise. The new site should incorporate all of the requirements listed in the Future Situation section. A Phase 1 report will be produced and presented to the Exec Committee, an indicative timescale for this report will be provided at the first meeting with the Exec and the CFPT. The report will consist of: The different options available to the club based on the future situation requirements Outline costs of each option based on the future situation requirements Outline timescales for each option based on the future situation requirements Recommendations based on the CFPT findings Phase 1 will be deemed complete when the Exec Committee has the various options available to them to enable a decision to be made to move to the next Phase. Project Team and Contacts A team of 3 have been identified to help progress the Club Foundation Project, they are: NameEmailTelephoneMichael Baldwin Sponsor HYPERLINK "mailto:michael.baldwin@haysamltd.com" michael.baldwin@haysamltd.com07827254446Dave Bass - Lead HYPERLINK "mailto:david.bass@f-b-p.co.uk" david.bass@f-b-p.co.uk 07774262098Roger Baldwin HYPERLINK "mailto:rachael@bissetadams.co.uk" \o "blocked::mailto:rachael@bissetadams.co.uk" markb@bissetadams.co.uk07711568651Progress Monitoring and Reporting The Team will report to the Chess Valley Executive Committee, the committee is made up of: NameEmailTelephoneDavid Stokes Club Chairman HYPERLINK "mailto:david.stokes@redbusmedia.com" david.stokes@redbusmedia.com07887680650Mike Atkins Club President HYPERLINK "mailto:mike.atkins@kenwood-electronics.co.uk" mike.atkins@kenwood-electronics.co.uk07768458404Andy Fawssett Minis/Junior Chairman HYPERLINK "mailto:andrew.fawssett@bar.co.uk" andrew.fawssett@bar.co.uk 07713115329  Regular updates will be provided to the Exec Committee, these will consist of email updates as and when necessary. The CFPT will meet with the Exec Committee every 6 to 8 weeks to give a more in depth update, this will consist of a report which will Highlight the items to date and where the CFPT are with the project. An email will be set up that will enable any club member or members of the public to contact the CFPT with important information. The email and contact details of the team will be published to all club members and details of the project placed on the Chess Valley RFC web site. In order to mobilise a community and ensure that the Project is far reaching it is crucial to publicise the Clubs intentions. I would recommend that the Exec Committee ensure that all areas of the club are fully behind the project and ensure as much visibility of their support. I would also suggest the club gains the endorsement of Saracens RFC, this will again get the project into the public domain and give it the kick start it deserves. Summary The club is at a significant crossroads in its history. It has reached a stage where word of mouth enables the club to continue bringing in players at the lower age groups. Some age groups still require marketing initiatives however people are coming to Chess Valley because of our friendliness, attitude to coaching and the all inclusive nature of the club. Following a very successful Open Day and with the Rugby World Cup on at the moment it would seem the interest in Rugby at local club level is very high. If Chess Valley continues as they are we would need to start to limit numbers and this is not healthy for any club. Limiting numbers tends to have a limiting effect on other areas, club funds will not grow, equipment will stay at a level commensurate with its membership and membership may dwindle as people rightly or wrongly perceive there to be no ambition. It would seem like a good time to try and build some solid foundations for the club. By creating the Club Foundations Project and by ensuring the whole club is behind the project, it would give the club a better chance of maintaining its growth and securing its future at a home of its own.     Chess Valley RFC Club Foundations Project Team Remit and GuidelinesOctober 2011 Commercial In Confidence Page  PAGE 1 of  NUMPAGES 4  FILENAME Club Foundations Project Remit and Guidelines Oct 11.doc IJuY Z !!-!.!!!!!!b"c""""""""###@#A#u#v######,,,ʷʪʚjUj'Uj U5B*CJOJQJ\aJph),'0JCJOJQJ^JaJ$0J>*B*CJOJQJ^JaJph-j0J>*B*CJOJQJU^JaJphjg U0Jj U556 jU3( - > @ 7 IKLPM\ & F & F$a$ & F,v-3BZo<Ptuf12W) . $If & F & F & F & F. 4 > ? 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