ࡱ> =@:;< ֳbjbjVV n<<G{L L 4hO<9?:y"Y-Y-Y-$N3+>Y-N3N3 ;;;N3L;N3;;& ů3d 09p/6//@dY-r.;/0Y-Y-Y-Z9Y-Y-Y-9N3N3N3N3/Y-Y-Y-Y-Y-Y-Y-Y-Y-L U:  SAFEGUARDING/CHILD PROTECTION A GUIDE FOR VOLUNTEERS AT FALMOUTH RFC NAME OF CLUB: FALMOUTH RUGBY FOOTBALL AND ATHLETIC CLUB LTD Date Received: 01/09/10 Date to be reviewed: 01/09/11 Falmouth RFC have appointed the following volunteers to manage the Welfare of Young People. Club Welfare officer: Jill Stephens Club Child Protection Officer:Ian Mailes Club Safeguarding Officer: Emma Mantle Child Protection Procedures CONTENTS Section: Content: Page: Key Principles Recognising abuse in Rugby Union 3 What is child protection? 1 4 What is significant harm? 1 5 Scope and purpose of these procedures 1 6 Responsibility and roles 1 - 2 7 What is child abuse? 3 - 4 8 Procedures to manage allegations 4 - 7 9 Responding to the child who makes an disclosure 7 10 Responding to concerns or suspicions of abuse 7 - 8 11 Taking appropriate action 9 -11 12. Responding to allegations or concerns about staff 11 or volunteers 13 Action to take if you become aware through your own observations or through a third party of possible abuse occurring in a setting other than rugby 12 14 What happens after a referral is made to Children`s social care. 12 15 Children who are disabled 13 16 Safer working practice 13 17 Training 13 APPENDICES 1. Role and responsibilities of The Child Protection Officers 2. Information Sharing 3. Record Keeping 4. Area contact details 5. Managing Allegations & flow chart Child Protection Policy 1) Key Principles Anyone under the age of 18 should be considered as a child or young person for the purposes of this document. The welfare of all children and young people is paramount. All children and young people, regardless of age, gender, ability, race, religion, ethnic origin, nationality, social status or sexual orientation should be able to enjoy the game in an environment safe from abuse of any kind. It is the responsibility of child protection professionals to determine whether abuse has taken place but it is everyone's responsibility within the sport of rugby union to report concerns. All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately as per Falmouth RFC Policy and Procedures. Working in partnership with parents/carers is essential for the protection of young people. Falmouth RFC recognises the roles and responsibilities of statutory agencies in relation to safeguarding children/young people and promoting their welfare, and is fully committed to complying with the procedures of the Local Safeguarding Children's Boards. Falmouth RFC have appointed Jill Stephens as their Welfare Officer to ensure that the appropriate procedures are followed 2) Recognising abuse at Falmouth RFC In order to provide young people with the best possible experiences and opportunities in the sport of rugby union, it is imperative that everyone operates within an accepted ethical framework and demonstrates exemplary behaviour. This not only ensures the game makes a positive contribution to the development of young people, safeguards them and promotes their welfare, but also protects all personnel from allegations of abuse or poor practice. It is not always easy to differentiate poor practice from abuse. It is not the responsibility of employees or volunteers in the sport of rugby union to determine whether or not abuse is taking place. It is their responsibility to identify poor practice and possible abuse and to act if they have a concern about the welfare of a child or young person. 3) What is Child Protection? 3.1 Child protection is one very important aspect of safeguarding. It refers to the activity which is undertaken to protect specific children who are suffering, or at risk of suffering, significant harm. 4) What is significant harm? 4.1 The Children Act 1989 introduced the concept of significant harm as the threshold that justifies compulsory intervention by statutory agencies in family life in the best interests of children. There are no absolute criteria on which to rely when judging what constitutes significant harm. Sometimes it might be a single traumatic event but more often it is a compilation of significant events which damage the childs physical and psychological development. Decisions about significant harm are complex and require discussion with the statutory agencies. 5) Scope and purpose of these procedures 5.1 They apply to ALL volunteers and anyone supervising on behalf of Falmouth RFC and explain what action should be taken if there are concerns that a child is or might be suffering harm. A child is a person under 18 years but the principles of these procedures apply also to vulnerable young adults over 18 years. 6) Responsibilities and roles 6.1 All those who come into contact with children and families at Falmouth RFC, including those who do not have a specific role in relation to child protection, have a duty to safeguard and promote the welfare of children. 6.2 Governing bodies/proprietors are accountable for ensuring their establishment has effective policies and procedures in place and monitoring the rugby clubs compliance with them. The procedures should be reviewed annually 6.3 Falmouth RFC has a Child Protection Officer with responsibility for child protection who is Ian Mailes. This is the person with whom you should normally discuss any concerns or disclosures and he should be able to offer appropriate advice and refer to other agencies as necessary. The appointed safeguarding Officer is Emma Mantle 6.4 In addition, the Area Childrens Social Care Teams can offer advice and guidance on safeguarding and child protection matters. The Childrens Safeguarding Unit can provide advice and guidance when agencies need to concern with a third party. See Appendix 1 for the role and responsibilities of the Child Protection Officer 6.5 All action is taken in line with the following guidance: South West Child Protection Procedures DSCF Guidance (2006) Safeguarding Children and Safer Recruitment in Education Working Together to Safeguard Children 2006 Guidance published by HM Government What to do if youre worried a child is being abused Government Guidance DfES 31553 Policy and procedures for the welfare of young people in Rugby Union. RFU.com 7) What is child abuse? 7.1 It is generally accepted that there are four main forms of abuse. The following definitions are based on those from Working Together to Safeguard Children (HM Government 2006). i) Physical abuse Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child. Physical abuse, as well as being a result of an act of commission (doing something); can also be caused through omission or the failure to act to protect. ii) Emotional abuse Emotional abuse is the persistent emotional ill-treatment of a child such as to cause severe and persistent adverse effects on the childs emotional development. It may involve conveying to children that they are worthless or unloved, inadequate or valued only insofar as they meet the needs of another person. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the childs developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of ill-treatment of a child, though it may occur alone. iii) Sexual abuse Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, including prostitution, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape, buggery or oral sex) or non-penetrative acts. They may include non-contact activities, such as involving children in looking at, or in the production of, pornographic material or watching sexual activities, or encouraging children to behave in sexually inappropriate ways. Boys and girls can be sexually abused by males and/or females, by adults and by other young people. This includes people from all different walks of life. iv) Neglect Neglect is the persistent failure to meet a childs basic physical and/or psychological needs, likely to result in the serious impairment of the childs health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to provide adequate food and clothing, shelter including exclusion from home or danger, failure to ensure adequate supervision including the use of adequate care-takers, or the failure to ensure access to appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a childs basic emotional needs. v) Bullying Bullying is not always easy to define and will not always be an adult abusing a young person. It is often the case that the bully is a young person. There are three main types of bullying: physical, verbal and emotional. In a rugby situation bullying may occur when: a coach adopts a win-at-all-costs philosophy. a player intimidates others. an official is over officious. It is of paramount importance that all Rugby clubs have in place an Anti-bullying Policy to which all players, coaches and parents subscribe 7.2 It is accepted that in all forms of abuse there are elements of emotional abuse, and that some children are subjected to more than one form of abuse at any one time. These four definitions do not minimise other forms of maltreatment. 8) Recognising child abuse signs and symptoms 8.1 Recognising child abuse is not easy, and it is not our responsibility to decide whether or not child abuse has taken place or if a child is at significant risk. We do, however, have a responsibility to act if we have a concern about a childs welfare or safety. 8.2 The following information is not designed to turn us into an expert but it will help us to be more alert to the signs of possible abuse. The examples below are not meant to form an exhaustive list. i) Physical abuse Most children will collect cuts and bruises in their daily lives. These are likely to be in places where there are bony parts of the body, like elbows, knees and shins. Some children, however, will have bruising which can almost only have been caused non-accidentally. An important indicator of physical abuse is where bruises or injuries are unexplained or the explanation does not fit the injury or there are differing explanations. A delay in seeking medical treatment for a child when it is obviously necessary is also a cause for concern. Bruising may be more or less noticeable on children with different skin tones or from different racial groups and specialist advice may need to be taken. Patterns of bruising that are suggestive of physical child abuse include: bruising in children who are not independently mobile bruises that are seen away from bony prominences bruises to the face, back, stomach, arms, buttocks, ears and hands multiple bruises in clusters multiple bruises of uniform shape bruises that carry the imprint of an implement used, hand marks or fingertips Although bruising is the commonest injury in physical abuse, fatal non-accidental head injury and non-accidental fractures can occur without bruising. Any child who has unexplained signs of pain or illness should be seen promptly by a doctor. Other physical signs of abuse may include: cigarette burns adult bite marks broken bones scalds Changes in behaviour which can also indicate physical abuse: fear of parents being approached for an explanation aggressive behaviour or severe temper outbursts flinching when approached or touched reluctance to get changed, for example wearing long sleeves in hot weather running away from home ii) Emotional abuse Emotional abuse can be difficult to measure, and often children who appear well cared for may be emotionally abused by being taunted, put down or belittled. They may receive little or no love, affection or attention from their parents or carers. Children who live in households where there is domestic violence can often suffer emotional abuse. Emotional abuse can also take the form of children not being allowed to mix/play with other children. The physical signs of emotional abuse may include: a failure to thrive or grow, particularly if the child puts on weight in other circumstances, e.g. in hospital or away from parents care sudden speech disorders developmental delay, either in terms of physical or emotional progress. Changes in behaviour which can also indicate emotional abuse include: neurotic behaviour, e.g. sulking, hair twisting, rocking being unable to play fear of making mistakes self harm fear of parents being approached iii) Sexual abuse Adults who use children to meet their own sexual needs abuse both girls and boys of all ages, including infants and toddlers. Usually, in cases of sexual abuse it is the childs behaviour which may cause you to become concerned, although physical signs can also be present. In all cases, children who talk about sexual abuse do so because they want it to stop. It is important, therefore, that they are listened to and taken seriously. The physical signs of sexual abuse may include: pain or itching in the genital/anal areas bruising or bleeding near genital/anal areas sexually transmitted disease vaginal discharge or infection stomach pains discomfort when walking or sitting down pregnancy. Soiling when previously toilet trained Changes in behaviour which can also indicate sexual abuse include: sudden or unexplained changes in behaviour, e.g. becoming aggressive or withdrawn fear of being left with a specific person or group of people having nightmares running away from home sexual knowledge which is beyond their age or developmental levels sexual drawings or language bedwetting eating problems such as overeating or anorexia self harm or mutilation, sometimes leading to suicide attempts saying they have secrets they cannot tell anyone about substance or drug abuse suddenly having unexplained sources of money not being allowed to have friends (particularly in adolescence) acting in a sexually explicit way towards adults iv) Neglect Neglect can be a difficult form of abuse to recognise, yet have some of the most lasting and damaging effects on children. The physical signs of neglect may include: constant hunger, sometimes stealing food from other children being constantly dirty or smelly loss of weight, or being constantly underweight inappropriate dress for the conditions. Changes in behaviour which can also indicate neglect may include: complaining of being tired all the time not requesting medical assistance and/or failing to attend appointments having few friends mentioning being left alone or unsupervised 8.3 The above list is not meant to be definitive but as a guide to assist you. It is important to remember that many children and young people will exhibit some of these indicators at some time, and the presence of one or more should not be taken as proof that abuse is occurring. 8.4 There may well be other reasons for changes in behaviour, such as a death or the birth of a new baby in the family, relationship problems between parents/carers, undiagnosed medical conditions etc. 9) Procedures to manage allegations 9.1 As a volunteer coach, parent or member of Falmouth Rugby Club the following guidelines should be followed where there is a concern relating to the welfare of a young person: If the young person is in immediate danger or has been physically Injured, ensure they are safe and contact police or social services. If the young person is not in immediate danger but you have concerns either: i) discuss the concerns with the Club Welfare Officer or Club Child Protection Officer, who will advise on the correct procedure for referring your concern appropriately. OR ii) contact the RFU Child Protection Helpline. 0208 831 6655 Make a note of what you have seen or heard but do not delay in forwarding the information. Complete an RFU Incident Record Form as soon as possible. Please remember it is not the responsibility of those working in the sport of rugby union to decide that abuse is occurring but it is their responsibility to act on any concern. 10) Responding to the child who makes a disclosure or allegation 10.1munity 810.1 Consult with the Club Welfare Officer or Child Protection Officer ensuring that you communicate all the information accurately. Maintain Confidentiality all incidents will be treated with an open mind and handled in a fair and equitable manner. Information will only be shared on a need to know basis. Confidentially must be maintained until a case is proven. Ensure the safety of the young person if urgent medical attention is required then call an ambulance, inform the doctors of the concerns and ensure they are aware that this is a child protection issue. DONT Dont panic or allow your feelings to be evident. Dont make promises you cannot keep explain that you will need to tell other people. Dont make the child repeat the story unnecessarily. Dont delay. Dont speculate or make assumptions. Dont approach the alleged abuser. Dont take sole responsibility. In all cases, if you are not sure what to do you can gain help from NSPCC 24-hour helpline 0800 800 5000 or the RFU Child Protection Line 0208 831 6655. If you become aware of anything which causes you to feel uncomfortable you should talk to the Club Welfare Officer or Child Protection officer. This means being aware of the attitudes of staff, coaches and volunteers and of the interactions between them and the children and with each other. If the behaviour is contrary to the Club or RFU Welfare Policy and Procedures and young people are at risk then action must be taken. Adults must also be alert to any unusual incidents or activities which take place where staff, coaches or volunteers are putting young people and themselves in a vulnerable position. In all cases of reported poor practice/abuse the following principles should be adopted: DO Stay calm do not rush into inappropriate action. React calmly in order not to alarm the young person. Reassure the child that they are not to blame and confirm that you know how difficult it must be to confide. Listen sympathetically to what the child says and show that you take them seriously. Keep questions to minimum the law is very strict and child abuse cases have been dismissed where the child has been led or words and ideas have been suggested. Only ask questions to clarify. Ensure you clearly understand what the child has said in order that the information can be passed on to the appropriate agencies. 10.2 What to do next It is important that everyone in The Falmouth Rugby Club is aware that the person who first encounters a case of alleged or suspected abuse is not responsible for deciding whether or not abuse has occurred and should not conduct an investigation to establish whether the child is telling the truth. That is a task for Social Care and the Police following a referral to them of concern about a child. Our role is to act promptly on the information received. 11) Taking appropriate action 11.1 Concerns about poor practice and possible abuse within the rugby setting This relates to anyone working with young people in a paid or voluntary capacity and includes volunteer coaches in clubs, club helpers, tutors on training camps and coaches. Allegations will often relate to poor practice where an adult's behaviour is inappropriate and is causing concern. Poor practice constitutes any behaviour which: contravenes RFU Codes of Ethics (Appendix 3 RFU.com) and Codes of Good Practice in the Rugby Setting (RFU.com). infringes on an individuals rights. is a failure to fulfil the highest standards of care. Poor practice is unacceptable in the sport of rugby union and will be treated seriously. Appropriate action in line with RFU regulations will be taken Here is a list of RFU Prohibited Practices 11.2 Prohibited Practices Coaches, managers or volunteers including all professional staff must never: a) Take young people to their own home or any other place where they will be alone with them; b) Spend any amount of time alone with young people away from others; c) Take young people alone on car journeys, however short; d) If it should arise that such situations are unavoidable they should only take place with the full knowledge and consent of someone in charge in the Club/governing body and/or a person with parental responsibility for the young person. In exceptional circumstances where a coach, manager or volunteer cannot obtain the consent of someone in charge in the Club/governing body and/or person with parental responsibility for the young person then if it is in the welfare interest of the young person, paragraphs 2.1(a) and 2.1(c) do not have to be followed. If this occurs the adult must record the occurrence with the Club/governing body welfare officer. e) Engage in rough, physical games, sexually provocative games or horseplay with children/young people; f) Take part as a player in any dynamic contact games or training sessions with young people. If there is a need for an adult to facilitate learning within a coaching session through the use of coaching aids e.g. contact pads, this should be done with the utmost care and with due regard to the safety of the young players; g) Share a room with a young person unless the individual is the parent/guardian of that young person; h) Engage in any form of inappropriate sexual contact and/or behaviour; i) Allow any form of inappropriate touching j) Make sexually suggestive remarks to a young person even in fun; k) Use inappropriate language or allow young people to use inappropriate language unchallenged; l) Allow allegations by a young person to go unchallenged, unrecorded or not acted upon; m) Do things of a personal nature for a young person that they can do for themselves unless you have been requested to do so by the parents/carer (please note that it is recognised that some young people will always need help with things such as lace tying, adjustment of Tag belts, fitting head guards and it is also recognised that this does not preclude anyone attending to an injured/ill young person or rendering first aid); n) Depart the rugby Club or agreed rendezvous point until the safe dispersal of all young people is complete; o) Cause an individual to lose self esteem by embarrassing, humiliating or undermining the individual; p) Treat some young people more favourably than others; or q) Agree to meet a young person on their own on a one to one basis. 11.3 Any suspicion or concern that a child or young person may be suffering or at risk of suffering significant harm, MUST be acted on. Doing nothing is not an option. Any suspicion or concerns should be discussed without delay with the Child Protection Officer or Safeguarding Officer. If the child/young person is felt to be in immediate danger, the Police should be called. 11.4 You should follow the principles set out in section 9. In addition, you should record the behaviour on the RFU Incident Record Form (RFU.com) Information passed to external agencies must be as helpful as possible. It will be necessary to make a detailed report at the time of disclosure. The report should contain the following detail: The young person's name, address and date of birth and any disability The nature of the allegation A description of any injuries/bruising Any observations about the behaviour/emotional state of the young person Times, locations, dates The young person's account in their own words of what has happened Actions that have been taken as a result of your concerns Whether the person writing the report is expressing their own concerns or those of a third party Remember to: Sign and date it Keep a copy Keep a record of the name and designation of the Social Services Member of staff or police officer to whom concerns were passed You must not investigate yourself. You must: make a full record of what has been said, heard or seen as soon as possible. inform the Club Welfare Officer immediately. The Club Welfare Officer will report the matter to the RFU Child Protection Officer and the CB Welfare Manager. 11.5 If the Club Welfare Officer or Safeguarding Officer is not available you should discuss your concerns with either another senior member of the Rugby Club or the Social Care team responsible for the area (Mid/East/West) where the child lives or the Education Safeguarding Officer at the Safeguarding Children Unit (01872) 254596 12) Responding to allegations or concerns about staff or volunteers 12.1 Following a decision that the issue is to be investigated as Child Protection/Abuse then the Club Welfare Officer must: refer the allegation to Police or Social Services. They will give advice concerning who should contact the child's parents/guardians. inform the RFU Child Protection Officer, forwarding a written report utilising the Incident Referral Form (RFU.com) who will take the report to the RFU Child Protection Referral Management Group. Non-action is not an option. The welfare of the young person is paramount. 12.2 Rigorous recruitment and selection and other safeguarding procedures, and adhering to safer practice guidance will hopefully mean that there are relatively few allegations against or concerns about volunteers. However, if there is any reason to believe that another volunteer has acted inappropriately or abused a child or young person, we must take action by discussing this belief or concern with the named Child Protection officer in the Rugby Club. The named officer is Ian Mailes This is even though it may seem difficult to believe that one of our colleagues may be unsuitable to work with children, the risk is far too serious for any volunteer to dismiss such a suspicion without taking action. 12.3 If the concern is about the Child Protection Officer, it should be discussed with the Chairman of The Rugby Club or the Local Authority Designated Officer at the Safeguarding Children Unit (01872) 254549 13) Action to take if you become aware through your own observations or through a third party of possible abuse occurring in a setting other than rugby If this happens you should: ensure the safety of the young person. If he/she requires immediate treatment, call an ambulance, inform doctors of concerns and ensure they are aware that this is a Child Protection issue. If a young person is taken to hospital Social Services must be informed immediately 14) What happens after a referral is made to Childrens Social Care? Referral Once a referral is received by the Social Care team, a manager will decide on the next course of action, within one working day. When there is concern that a child is suffering, or at risk of suffering significant harm, this will be decided more quickly and an initial assessment will be conducted Initial Assessment The Initial Assessment must be completed at least within 7 working days of receiving the referral, and will determine what should happen next. Strategy Discussion If there is reasonable cause to suspect actual or likely significant harm, the Social Care Manager and the Police (and other agencies as appropriate) will hold a Strategy Discussion or meeting to decide whether to initiate a child protection enquiry (s47 enquiry) and whether a joint criminal investigation is required. S47 Enquiries The process of the investigation is determined by the needs of the case, but the child/young person will always be seen as part of that process. On occasions, this will mean the child/young person is jointly interviewed by the Police and Social Care, sometimes at a special suite where a video-recording of the interview is made. 14.5 The Child Protection Conference If, following the s47 enquiries, the concerns are substantiated and the child is judged to be at continuing risk of significant harm, a Child Protection Conference (CPC) will normally be convened. The CPC must be held within 15 days of the Strategy Discussion and volunteers invited to attend (normally the Child Protection Officer or Club Chairman) should produce a written report in the correct format. This must be shared with the child/young person and his/her family at least 24 hours before the initial CPC is held. A copy should also be sent to the person chairing the initial CPC at least 24 hours in advance. 15) Children who are disabled 15.1 Children who are disabled are especially vulnerable to abuse and adults who work with them need to take extra care when interpreting apparent signs of abuse or neglect. 15.2 These child protection procedures should be followed if a child who is disabled discloses abuse or there are indicators of abuse or neglect. There are no different or separate procedures for children who are disabled. 15.3 Volunteers responsible for intimate care of children should undertake their duties in a professional manner at all times and in accordance with the Rugby Clubs intimate care policy. 16) Safer Working Practice 16.1 All adults who come into contact with children at Falmouth Rugby Club should behave at all times in a professional manner which secures the best outcomes for children and also prevents allegations being made. Advice on safer working practice can be found on the RFU`s Web Site under `Code of Rugby`. Each Volunteer is asked to read the guidelines given by the RFU regarding Prohibited Practices 11.2 of this document 17) Training 17.1 Child protection must be part of induction for all volunteers new to the Rugby Club. 17.2 This should be followed up by basic child protection training that equips individuals to recognise and respond appropriately to concerns about young rugby players. The depth and detail of the training will vary according to the nature of the role and the extent of involvement with children. 17.3 Staff who do not have designated responsibility for child protection, including the Coaches and helpers, should undertake suitable refresher training at 3 yearly intervals. 17.4 Volunteers with designated responsibility for child protection should receive training in inter-agency working. They should be updated at 2 yearly intervals after that. The role and responsibilities of the Club Welfare Officer and Child Protection Officer Develop the Club Child Protection Policy and procedures in conjunction with the RFU policy Make sure everyone understands the RFU Codes of Conduct and values of the Game: Teamwork, Sportsmanship, Enjoyment, Discipline, and Respect Be visible and approachable to all club members and post your contact details on club notice boards, the club website and RFU RugbyFirst Develop a system to ensure all individuals working with young people undertake a CRB application every three years and hold an ISA-registration (Once the Independent Safeguarding Authority Vetting and Barring scheme has been implemented) Co-ordinate a programme of training for club personnel working with young people (i.e. Safeguarding & Protecting Young People in Rugby Union courses) Ensure that all Welfare issues and incidents are reported promptly Keep up-to-date contact details for the local statutory agencies (police / social services etc.) and liaise with them when necessary Ensure all parents of new mini & youth players receive and sign the club safeguarding/child protection policy Be aware of individual childrens special educational or medical needs and the need to inform appropriate club age-group coaches/managers Ensure club first aid arrangements comply with RFU protocols Monitor the club website and report or amend inappropriate content Verify and confirm clubs Seal of Approval accreditation information Distribute new information concerning the safeguarding of young people Referrals Refer cases of suspected abuse or allegations to the relevant investigating agencies. Act as a source of support, advice and expertise within the educational establishment when deciding whether to make a referral by liaising with relevant agencies. Liaise with Centre Manager or principal (where role not carried out by the Centre manager) to inform him of any issues and ongoing investigations and ensure there is always cover for this role. Training To recognise how to identify signs of abuse and when it is appropriate to make a referral. Have a working knowledge of how LSCBs operate the conduct of a child protection case conference and be able to attend and contribute to these effectively when required to do so. Ensure each member of staff has access to and understands the schools child protection policy especially new or part time staff who may work with different educational establishments Ensure all staff has induction training covering child protection and are able to recognise and report any concerns immediately they arise. Be able to keep detailed accurate secure written records of referrals and or concerns. Obtain access to resources and attend any relevant or refresher training courses at least every two years. Raising Awareness Ensure the establishments child protection policy is updated and reviewed annually and work with the governing body or proprietor regarding this. Ensure parents see copies of the child protection policy which alerts them to the fact that referrals may be made and the role of the establishment in this to avoid conflict later. Where children leave the establishment ensure their child protection file is copied for the new establishment as soon as possible but transferred separately from the main pupil file. INFORMATION SHARING The following information is taken from Information Sharing: Guidance for practitioners and managers it is available from:  HYPERLINK "http://www.teachernet.gov.uk/publications quoting reference DCSF-00807-2008" www.teachernet.gov.uk/publications quoting reference DCSF-00807-2008 Copies of the publication can also be obtained from: DCSF PO Box 5050 Sherwood Park, Annesley Nottingham NG15 ODJ 0845 60 222 60 Reference 00807-2008BKT-EN Remember that the Data Protection Act is not a barrier to sharing information but provides a framework to ensure that personal information about living persons is shared appropriately Be open and honest with the person (and/or their family where appropriate) from the outset about why, what, how and with whom information will, or could be shared, and seek their agreement, unless it is unsafe or inappropriate to do so Seek advice if you are in any doubt, without disclosing the identity of the person where possible. Share with consent where appropriate and, where possible, respect the wishes of those who do not consent to share confidential information. You may still share information without consent if, in your judgment, that lack of consent can be overridden in the public interest. You will need to base your judgement on the facts of the case. Consider safety and well-being: Base your information sharing decisions on considerations of the safety and well-being of the person and others who may be affected by their actions. Necessary, proportionate, relevant, accurate, timely and secure: Ensure that the information you share is necessary for the purpose for which you are sharing it, is shared only with those people who need to have it, is accurate and up-to-date, is shared in a timely fashion and is shared securely. Keep a record of your decision and the reason for it whether it is to share information or not. If you decide to share, then record what you have shared, with whom and for what purpose. RECORD KEEPING Name of child/young person DOBAge group/teamDetails of Concern: Action Taken by You: Volunteers Signature: DateVolunteer`s Name (please print) Signature of Designated Senior Person CHILDREN, SCHOOLS & FAMILIES ACCESS AND ASSESSMENT TEAM OFFICES Children, Schools and Families central telephone number: 0300 1234 101 Out of Hours Emergency Service: 01208 251300 _____________________________________________________ Access and Assessment Team West: The White House 24 Basset Road CAMBORNE TR14 8SL FAX: Penzance 01872 323388/Camborne 01872 327094 Access and Assessment Team Mid: Sedgemoor Centre Priory Road ST AUSTELL PL25 5AB FAX: St Austell 01872 327468/Truro 01872 323847 Access and Assessment Team East: Priory House Priory Road BODMIN PL31 2AD FAX Bodmin 01872 327750/Liskeard 01872 327670 ISLES OF SCILLY Childrens Social Care Services Carn Thomas Childrens Centre St Marys Isles of Scilly TR21 0PT 01720 424040 01720 424039 CHILDREN,SCHOOLS & FAMILIES DIRECTORATE Headquarters: New County Hall TRURO TR1 3AY 01872 322000 The Safeguarding Unit:- 01872 254549 The Education Safeguarding Manager offers advice and support to Centre Managers and Designated Senior Persons re child protection  WHAT TO DO IF YOU HAVE A CONCERN OR AN ALLEGATION IS MADE AGAINST A VOLUNTEER When a report is made to the Child Protection Officer it will be clear in some cases that an immediate referral must be made to social care or the police for investigation, as a child appears to have been harmed or is at risk of significant harm or a criminal act appears to have been committed. Your Local Authority Designated Officer (LADO) 01872 254596 should be informed of all allegations and will provide advice and guidance and be involved in the management and oversight of all allegations cases as well as liaising with you, all other parties and monitoring the progress of all cases. This means that the Child Protection Officer (or designated deputy in case of the unavailability of, or an allegation being made against, the Child Protection Officer) should: Get written details of the allegation or concern, signed and dated by the person reporting it. Countersign and date this record. (If it is difficult to get a written report make your own written record of the conversation you have had with the referrer and sign and date it); Collate and record information you have and personal details about (i) the child/children, parents/carers, siblings; (ii) the person against whom the allegation has been made; and (iii) details of any known or possible witnesses, including checking on and recording, with times. Dates etc, any other incidents or concerns about the child/children or the member of staff/volunteer concerned together with actions taken and outcomes. At the same time it's important to keep alert for patterns which might suggest the abuse goes further afield and involves other children and adults; Contact the Local Authority Designated Officer (LADO) WITHIN 1 WORKING DAY of receiving the report of an allegation. Inform the person reporting the allegation or concern what action you will take, in accordance with local procedures and with regard to local information sharing protocols and the need to maintain confidentiality; Ensure that the alleged perpetrator or person about whom there is a concern is informed of the allegation or concern as soon as possible after consulting with the LADO and in accordance with any restrictions on information sharing that may be imposed by the police or social care. How enquiries will be conducted and possible outcome e.g. disciplinary action, dismissal, referral to regulatory body should be explained together with sources of support and advice, e.g. from professional organization/trade union; Help all parties understand the process throughout. We should not Take any action that might undermine any future investigation or disciplinary procedure, such as interviewing the alleged victim or potential witnesses, or informing or interviewing the alleged perpetrator, prior to contacting the LADO, (or without the go-ahead from police or social care if a direct referral has been made) The LADO will liaise with the police and/or social care as necessary, as they may want to place restrictions on the information that can be shared. Automatically suspend or dismiss the volunteer without seeking further advice. Inform parents/carers of the child/children until advised to do so by the LADO or a strategy meeting, other than in emergency situation, such as when a child has been injured and needs medical attention. The LADO will advise on how and by whom parents/carers should be informed and will liaise with police or social care where they are or may need to be involved. If your agency or organisation is a member of the Local Safeguarding Children's Board it will have a Named Senior Officer (NSO), who has responsibility for ensuring allegations are dealt with in accordance with these procedures, resolving inter-agency issues and liaising with the LSCB. You should communicate with your NSO and any other colleagues, such as Human Resources personnel, as necessary and in accordance with your service/agency's protocols, procedures and structures for managing allegations. Source: South West Child Protection Procedures Managing an Allegation against a Volunteer An Allegation has been made against a volunteer  You need to inform the Child Protection Officer  Is the allegation against the Child Protection Officer?   SHAPE \* MERGEFORMAT  SHAPE \* MERGEFORMAT      PAGE  PAGE 9 SAFEGUARDINGHANDBOOK-EDUCATIONSTAFF/safeguardingchildrenunit/Aug2009/revised Sept09 Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5 Yes No The Volunteer will be kept informed of the investigation should it proceed and support provided The named Child Protection Officer who is Ian Mailes will: Record what they have been told. They should include Name/DOB and address of both the adult(s) whom the allegation is made and the child. Record details of any known or possible witnesses Check time/date of incident Record details of any other concerns about the adult and/or child together with actions taken and outcomes. Not investigate any further The Safeguarding Officer will contact the Local Authority Designated Officer for further advice on (01872) 254549 Who will advise: If the case is to proceed When/how to tell the parents Other agencies if appropriate The Safeguarding Officer will: Record what they have been told. They should include Name/DOB and address of both the adult(s) whom the allegation is made and the child. Record details of any known or possible witnesses Check time/date of incident Record details of any other concerns about the adult and/or child together with actions taken and outcomes Not investigate any further. The member of staff will be kept informed of the investigation should it proceed You should contact the Safeguarding officer who is: Emma Mantle The named Child protection Officer should contact the Local Authority Designated Officer for further advice on: (01872) 254549 Who will advise: If the case to proceed When to tell the parents Other agencies if appropriate &LMNOPQ]^_ Źwkk_kSDh{h CJ$OJQJaJ$h CJ$OJQJaJ$h 2CJ$OJQJaJ$h=9kCJ$OJQJaJ$h{h{CJ$OJQJaJ$h{CJ$OJQJaJ$hr CJ$OJQJaJ$h[DCJ$OJQJaJ$h{hr CJ$OJQJaJ$hPkCJ$OJQJaJ$h Khr CJOJQJaJh Kh{CJOJQJaJh{CJOJQJaJh hr CJH*OJQJaJ&MNOPQ# $ U ~ $@&]a$gd $@&a$gdr @&gdQrU~  L  & F&e^`egd#(d & F&^`gd#(df]fgdCF@&gdhMgdCF@&gdr $@&a$gdr @&gdQrU $@&]a$gd      ? 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